Charitable Advisors LLC
  • 27-Mar-2017 to 26-Apr-2017
  • - Indianapolis Museum of Art
  • Indianapolis, IN, USA
  • competitive
  • Full Time
  • generous benefits package

This position will provide administrative and project support to the Deputy Director of Institutional Advancement and the development program operations to help ensure the effective and efficient implementation of fundraising and donor and volunteer relations.

Reports To:  Deputy Director for Institutional Advancement
Basic Work Week:  37.5 hours per week, M-F. 

• Provides administrative support to the Deputy Director of Institutional Advancement, including:
    o Calendar and scheduling management comprising internal and external meeting coordination.
    o Provide donor briefings prior to meetings and help manage donor follow-up
    o Makes travel arrangements for the Deputy Director of Institutional Advancement, coordinates and arranges necessary meeting logistics, restaurant reservations, etc.
• Serves as the administrative liaison to the Development and Nominating Committees including:
    o Assist in the preparation of materials for presentations, handouts, and correspondence on behalf of the Deputy Director of Institutional Advancement, Director/CEO, and committee leadership. Records, transcribes and circulate minutes.       
• Provides support on project management including donor events, meetings, and acts as the advancement liaison for curatorial strategy meetings
• Handles administrative duties for the department, as needed, including invoices, check requests, purchase orders
    o Acts as main liaison to the Finance department
    o Processes Gift Officer expense receipts
    o Purchases and maintains office supplies and equipment as requested
• Maintains files and other records and documents using the Raiser's Edge database
• Represents the IMA to the public, employees, donors, funders, boards, volunteers, visitors and members.

Other duties may be assigned.

To perform the job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed are representative of the knowledge, skill, and or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

College degree preferred.  Minimum five years related work experience.  Museum experience is preferred but not necessary.

Must be able to maintain absolute confidentiality. Excellent interpersonal skills incl. telephone etiquette skills. 

Must be polished and maintain a professional demeanor and work as part of a team. Extreme efficiency/organizational skills.  Knowledge of office supplies and equipment. Ability to multitask and prioritize. 

Click the APPLY button to submit cover letter and resume.
No phone calls, please.  We are an Equal Opportunity Employer.

Charitable Advisors LLC
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