Charitable Advisors LLC
  • 21-Jul-2017 to 19-Aug-2017
  • - United Way of Central Indiana
  • Indianapolis, IN, USA
  • $20.51 hourly
  • Full Time
  • Complete Benefits Package Available

United Way of Central Indiana (UWCI), recognizes that the key to success is a strong and cohesive team that works through shared values to achieve our mission. The Administrative Assistant will help advance the mission of UWCI by providing strategic project support to individual and corporate engagement leads, and sales and administrative support to team members who are responsible for UWCI's fundraising and related activities.

Position Duties & Responsibilities
The following statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. 

• Partnership:  Actively participate in team meetings, providing suggestions and feedback to further the effectiveness of the team fundraising efforts.

• Team Support:  Responsible for timely, accurate, thorough and pro-active support of the fundraising team members.  Efforts include, but are not limited to the following:
a. Provide primary sales and project support
b. Schedule meetings, prepare agendas and materials, track RSVP's, and logistics
c. Receive and enter initial workplace pledge/payment information via Campaign Contribution Report Envelopes
d. Query organizational database and extract data as requested
e. Generate and run multiple accurate reports from database
f. Produce quality company fundraising presentation materials
g. Provide e-pledge support as requested by team members
h. Compile and type statistical reports (charts, graphs and spreadsheets)
i. Type & prepare correspondence, mail merges, labels & other documents 
j. Provide customer service in a courteous and professional manner including greeting and directing visitors, taking and delivering phone or visitor messages, answering all departmental telephones promptly and providing information or routing calls to appropriate staff.
k. Troubleshoot and field general requests from donors and team members
l. Proofread and edit documents as needed and requested
m. Provide support for any events led by team members
n. Pull lapsed donor campaign donor reports and send lapsed donor letters as requested

• Organizational Support:  Under the direction of the Senior Manager, Fundraising Operations, fulfill assigned roles that assure organizational success.  Efforts include, but are not limited to: 
a. Processing of envelopes
b. Roles in the thank you process
c. Submission of regional/national results to UWW Breakfast Online
d. Travel to area offices to provide additional support if needed

• Annual Goals: Achieve established goals. Work with the Senior Manager, Fundraising Operations to ensure goals reflect and align and contribute to the broader goals of the organization.

• Flexibility:  UWCI is evolving with our changing external environment.  Flexibility is a key attribute for this position.  A willingness to take on additional duties to ensure the success of the team is essential.

Qualifications
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily and be present in the office while performing those functions. The requirements listed are representative of the basic knowledge, skills, and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The individual in this role must display the highest level of integrity and confidentiality. United Way also values innovative thinking, and a successful candidate will be a self-starter who can work within the team to achieve goals and objectives.  The individual should have effective communication skills, attention to detail and organization, and flexibility and adaptability. The individual will also maintain knowledge of trends in his/her area of responsibility and reviews literature to understand key issues.

Education and/or Experience
High School education required.  Advanced education preferred.  Two to four years related experience required. Knowledge of non-profit organizations preferred.
Must have excellent written and verbal communication skills, a strong reputation for integrity and professionalism, ability to resolve conflict constructively, strong performance management and evaluation capabilities including the willingness and ability to ensure accountability, ability to build strong relationship both inside and outside UWCI, ability to think strategically, commitment to fostering an inclusive environment consistent with UWCI's commitment to diversity and inclusion.  Must have the ability to prepare, explain, and monitor performance, manage a diverse group of donors and volunteers, manage projects and workload, and engage constructively with the other members of the UWCI team.

Must be proficient with Microsoft Word, Excel and Outlook.   

*Work experience may substitute for education requirements on a case by case basis.

Physical Demands

The physical demands described here are general representations of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, talk, and hear. The employee frequently is required to use hands to touch and handle objects. The employee frequently stands or walks.
• The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Office setting, with sustained use of a computer.
• The noise level in the work environment is minimal to moderate.
• Maintains personal/professional competency and works to create an environment of courtesy, respect, enthusiasm, and a positive attitude in all interactions both internal and external to the organization.

Core Competencies
United Way of Central Indiana's team is evaluated on the following core competencies:
 
• Courage
• Accountability
• Respect
• Excellence
• Thinking Strategically
• Stakeholder Experience
• Effective Communication
 
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