Charitable Advisors LLC
  • 01-Aug-2017 to 30-Sep-2017
  • - Indianapolis Museum of Art
  • Indianapolis, IN, USA
  • Full Time


The primary role of the Grant Writer is to research, develop, write, and submit proposals, letters, reports and other materials as necessary to secure grant support from foundation and government funding sources. Primary responsibilities include prospect research, preparation of original proposals and reports, and donor stewardship. The Grant Writer must work cross-departmentally to increase contributed support and advance institutional priorities. Excellent oral and written communication skills are essential. Must be able to juggle multiple projects and meet strict deadlines.


Research funding opportunities

  • Investigate and identify prospective funding sources through colleagues, directories, periodicals, and internet research
  • Research and initiate relationships with new prospective funders
  • Write letters of inquiry and solicitation     
  • Match prospective funding sources with institutional priorities
  • Participate in monthly Moves Management Meeting to identify new prospects and strategize about funding priorities

Prepare and submit applications for foundation and government funders

  • Draft compelling grant proposal narratives for general operating and restricted project grants; assist with drafting corporate proposals as needed 
  • Work with Budget, Planning, and Procurement Manager to prepare project budgets that meet funder guidelines
  • Work cross-departmentally to assemble and submit applications by due date
  • Verify that proposals have been received and that appropriate follow-up has occurred

Steward existing foundation and government funders

  • Work with project directors to ensure grant-funded projects are on-track and that obligations are fulfilled within the terms of the grant agreement
  • Submit project revisions to funders as necessary
  • Prepare and submit reports for foundation and government funders according to contractual obligations
  • Work cross-departmentally to collect statistical information, press, exhibition catalogues, and images
  • Work with Budget, Planning, and Procurement Manager to prepare financial reports according to funder guidelines
  • Assemble and submit reports by due date
  • Ensure hard files and donor records are accurate and up-to-date with recent correspondence

       and submissions

  • Assist with corporate stewardship and fulfillment on an as-needed basis

Perform computer operations, e.g., list maintenance, donor records, address corrections, giving history, appeal status reports, prospect data entry, letter merges, RSVP lists. 

Other duties may be assigned.

To perform the job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed are representative of the knowledge, skill, and or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Undergraduate degree required; Three to five years of institutional fundraising experience, with an emphasis on proposal development, grant reporting, and donor relations required. Candidate must demonstrate exceptional written ability and strong presentation, communication, and organizational skills. The Grant Writer must be a skilled facilitator, capable of articulating institutional objectives to funders. A track record of achieving financial goals is essential. Experience working in a fast-paced, results-oriented environment and demonstrated flexibility in meeting shifting demands and priorities is a must. A high degree of creativity, energy, and initiative is required. Familiarity with Raiser's Edge is preferred.  

Reports To:  Philanthropy Officer, Corporate/Foundation Relations

Basic Work Week:  37.5 hours per week, M-F.  

Click the APPLY button to submit cover letter and resume.

This position has been closed and is no longer available.
Charitable Advisors LLC


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