Charitable Advisors LLC
  • 01-Aug-2017 to 30-Sep-2017
  • - Indianapolis Museum of Art
  • Indianapolis, IN, USA
  • Full Time


The Corporate-Foundation Relations Coordinator assists with the identification, cultivation, solicitation, and stewardship of corporate, foundation, and government contributors.  Primary responsibilities include prospect research, proposal and report preparation, and donor stewardship. Excellent oral and written communication skills and attention to detail are essential. Must be able to juggle multiple projects and meet strict deadlines.


1.  Work strategically with Philanthropy Officer, Corporate-Foundation Relations to increase institutional giving.

  • Maintain Foundation and Corporate proposal and stewardship calendar to ensure that all deadlines are current and that proposals and reports are submitted on time.
  • Draft proposals for corporate funders based on institutional priorities and needs of the funder; work with Marketing department to determine type and value of benefits to be offered.
  • Compile attachments and supplementary materials for grant and corporate proposals.
  • Complete donor communications and attend donor meetings as needed.
  • Track and forecast meetings, including listing advance actions in Raisers Edge.
  • Track and manage corporate and grant projects, such as design templates, funder registration, and web presence.
  • As needed, draft compelling grant proposal narratives for general operating and some project-specific grants.

2. Steward existing corporate, foundation, and government funders.

  • Prepare stewardship reports for all corporate funders; assist with foundation and government grant reporting as needed.
  • Work cross-departmentally to collect and synthesize institutional data to prepare stewardship reports.
  • Coordinate corporate sponsor benefit events.
  • Track grant and corporate recognition requirements; ensure credit lines are accurate and all benefits are fulfilled as promised.
  • Craft timely pledge and gift acknowledgments for all corporate support.
  • Provide administrative support, e.g., list maintenance, donor record maintenance, giving history, appeal status         reports, prospect data entry, letter merges, and RSVP lists.

3.  Research funding opportunities

  • Investigate and identify prospective funding sources through directories, periodicals, and internet research.
  • Maintain grants and corporate calendar to ensure that all deadlines are current.
  • Create project-specific prospect grids, as needed.

4.   Prepare donor profiles and call reports for Director/CEO, Deputy Director for Institutional Advancement,   and Philanthropy Officer, Corporate-Foundation Relations.

Other duties may be assigned.

To perform the job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed are representative of the knowledge, skill, and or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Undergraduate degree required; minimum two years work experience in not-for-profit preferred. Experience in marketing, grant fundraising, budget management, and/or donor relations preferred, as well as familiarity with the arts & culture sector.  Candidate must demonstrate exceptional written ability and strong presentation, communication, and organizational skills. A high degree of creativity, energy, and initiative is essential.. Experience working in a fast-paced, results-oriented environment and demonstrated flexibility in meeting shifting demands and priorities is a must. Familiarity with Raiser's Edge, or other donor database, is preferred.  

Basic Work Week:  37.5 hours per week, M-F.  

Click the APPLY button to submit cover letter and resume.

This position has been closed and is no longer available.
Charitable Advisors LLC


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