Charitable Advisors LLC
  • 11-Aug-2017 to 24-Aug-2017
  • - Indiana State Museum & Historic Sites
  • Indianapolis, IN, USA
  • $95,000 annually
  • Full Time

The Chief Financial Officer serves as a senior level, experienced manager responsible for the overall operation of budget and purchasing, and information technology. The position exists within the senior management team of the division and reports to the President and Chief Executive Officer.

• Broadly responsible for developing, coordinating, implementing and managing the operating budget and capital, construction and repair budget for the museum and historic sites.
• Directs preparation, review and analysis of monthly financial reports to ensure that the museum's financial condition is in accordance with the guidelines established by management and the board of trustees. Informs the board of the museum's financial status through regular financial reports.
• Develops and monitors a short and long-range strategic plan for the museum.
• Provides a leadership role in the strategic planning process for the museum and historic sites.
• Insures that the division's accounting and financial functions are performed effectively.  Select, manage, develop and evaluate the Accounting Manager (direct) and finance budget/purchasing office staff (indirect) to effectively meet divisional museum and historic sites goals and objectives.
• Establish and maintain accounting control over restricted funds while insuring proper internal controls for cash transactions (i.e. credit cards, checks, cash, etc.) are in place and strictly adhered to.
• Direct preparation for annual audit and audit activities.  Coordinate issuance of annual financial statements.
• Oversees the procurement function to include all goods and services. Acts as contract officer, reviewing and administering all contracts undertaken by the museum and historic sites.
• Provides oversight of building maintenance and housekeeping functions including contracted services.  Monitors performance to standards for both maintenance and service quality of the museum's physical assets.
• Responsible for the information technology needs of the museum campus and state historic sites.  Reviews proposed acquisitions and approve utilization plans, use of outside consultants, and maintenance agreements.
• Is liaison to the Foundation's CFO and provides oversight and accounting procedures and reports for any affiliated not-for-profit groups supporting the museum and historic sites.
• Contribute, as a member of the senior staff, to the policymaking and management of the division.  Attend meeting of the board of trustees and the Indiana State Museum Foundation Board of Directors as necessary, when appropriate, will serve on various board committees

Preferred Experience:
• Incumbent should have a Master's Degree in Accounting, Finance, Business Administration or an equivalent combination of education and experience.
• Thorough knowledge of state personnel rules and regulations, human resource management principles and personnel processes within state government to include compensation policies, employee relations, union rules, job bank procedures, affirmative actions and employee benefit programs.
• Thorough knowledge of state accounting system and procedures including financial management plans, budget impact statements, journal vouchers, fiscal impact statements.
• Thorough knowledge of the Indiana state biennial budget process - planning, preparation and execution.
• Thorough knowledge of computerized accounting applications and spreadsheet software.
• Thorough knowledge of all state rules and regulations concerning the procurement process, lease agreements, personal service contracts, original contract preparation and contract amendment preparation.
• Thorough knowledge of information technology systems to be able to knowledgeably assess the museum's hardware and software requirements.
• Thorough knowledge of facility management principles and practices including risk management.
• Understanding of not-for-profit accounting and reporting procedures coupled with an ability to review and make recommendations as needed.
• CPA certification for the State of Indiana is highly desirable.

The State of Indiana is an Equal Opportunity Employer.

Click the APPLY button to apply online.
Then, in the left side navigation, click "Apply for State Jobs"
1) Click on 'advanced search', and scroll down to 'Job ID' to enter number (610312)
2) Complete all pages. To be considered, you must thoroughly complete all sections (work experience, education, licenses, etc) even if a resume is copy/pasted or attached.
3) Once the application is completed, click the Submit button on the last page.

This position has been closed and is no longer available.
Charitable Advisors LLC


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