Charitable Advisors LLC
  • 19-Oct-2017 to 18-Nov-2017
  • - Indianapolis Museum of Art
  • Indianapolis, IN, USA
  • competitive salary
  • Full Time


The Indianapolis Museum of Art (IMA) is seeking a Stewardship Coordinator to serve as a valuable team member within their Advancement Department. The successful candidate will focus on meaningful and effective stewardship for the IMA's generous donors and advancing the Museum's strategic mission through donor research, reporting, writing, and editing.  


Professional Responsibilities 

  • Coordinates, researches, records, implements and sustains recognition and stewardship activities for IMA donors in consultation with the Advancement Services Manager.  
  • Provides regular updates to the Director of Philanthropy Programs and gift officers regarding stewardship reporting and other outreach activities.  
  • Creates donor briefings and profiles for the Mel and Bren Simon Director and CEO, Deputy Director of 
  • Institutional Advancement and other IMA staff (as assigned) prior to donor / prospect meetings.  
  • Researches and prepares donor proposals for strategic gift development in consultation with the Deputy Director of Institutional Advancement and the Advancement Services Manager. 
  • Researches donor histories for proposals, recognition, or special projects.   
  • Oversees consistency and continuity of stewardship activities for the Museum. 
  • Oversees the proper recognition of donors in the Annual Report, IMA Magazine, Founders Society and intensive special recognition projects. 
  • Answers inquiries from donors and prospects to facilitate gift giving. 

Partnership Opportunities  

  • Work with the Deputy Director of Institutional Advancement, Director of Philanthropy Programs, and Advancement Services 
  • Manager to revise and maintain the stewardship reporting program to ensure the (1) timely and accurate reporting
    for major gift donors and (2) program's overall effectiveness, specifically with donor interest in the report and
    engagement with the Museum.  
  • Project manager of the stewardship calendar, a comprehensive description of donor acknowledgement and 
    stewardship activities within the Advancement department.
  • Work with other members of the Advancement Services team to devise and maintain a comprehensive program
    for prospect research, including the development of donor briefings and profiles, evaluation of donor capacity,
    affinity and interests, and completion of new prospect identification, with supporting research.  
  • Serve as liaison with other IMA departments in determining proper recognition and stewardship activities for
    donors to various programs and collections. 
  • Assist other departments in researching donor information as needed.

Other duties may be assigned.

To perform the job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed are representative of the knowledge, skill, and or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Undergraduate degree plus a minimum of two years prior experience in a not-for-profit organization. Experience in a not- for-profit may be supplemented with two years prior experience working as a communications coordinator or in a research capacity in a for-profit organization. 


  • Excellent computer skills, including word processing and data entry.   
  • Previous database experience in an advancement office preferred. 
  • Exceptional attention to detail.   
  • Excellent organizational skills with the ability to prioritize tasks.   
  • Exceptional interpersonal skills and the ability to communicate professionally with major donors. 
  • Basic understanding of public relations fundamentals. 
  • Demonstrated experience working as a successful part of a team. 
  • Strong reading, comprehension and research skills required.  
  • Excellent writing and editorial skills necessary as the successful incumbent must be able to draft original correspondence and proof publications.   
  • Ability to effectively present information in one-on-one and small group situations to donors and employees.  

Click the APPLY button to submit cover letter and resume.

This position has been closed and is no longer available.
Charitable Advisors LLC


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