Charitable Advisors LLC
  • 17-Nov-2017 to 16-Dec-2017
  • - Indianapolis Symphony Orchestra
  • Indianapolis, IN, USA
  • Full Time

The Executive Administrative Assistant provides a variety of administrative support duties for the Vice President of Development.  This person must be creative and enjoy working within a fast paced environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, handle confidential matters with discretion, demonstrate strong written and verbal communication, possess administrative and organizational skills, and maintain a realistic balance among multiple priorities. The Executive Administrative Assistant will have the ability to work on a variety of projects, from conception to completion, and must be able to work under pressure at times to handle a wide range of activities. 

• Completes a broad variety of  administrative tasks for the Vice President of Development including:  managing a complex calendar, managing phone calls, completing expense reports, composing correspondence, and preparing documents and slides for various meetings.
• Assists other members of the Development staff as directed by the VP of Development.
• Maintains confidentiality in all duties and responsibilities assigned.
• Initiates and coordinates both internal and external appointments and meetings for the Vice President of Development and provides meeting materials needed in advance.
• Keeps the VP of Development informed of upcoming meetings and commitments, following up appropriately.
• Oversees and assists with event planning for Development related events.
• Schedules and coordinates meetings of the Development Committees of the Board; prepare agendas and minutes; ensure fluid communication between Committee participants.
• Maintains Tessitura prospect management system in partnership with the Vice President of Development and tracks  progress for the Development department.
• Assists with coordination of the CEO's Development work; scheduling, follow-up and prospect management in Tessitura.
• Provides support for the Development budget by reconciling statements from outside vendors, as well as expense and MasterCard accounts.
• Assists with Gift Administration, correspondence, reports, bank deposits, and simple gift entry and other duties as assigned and necessitated.


Four year degree desirable, plus 3-5 years of business experience or administrative experience. Ability to work with Board members, donors and volunteers on a variety of levels.  Must have strong interpersonal and communication skills and be detail oriented.   Must be at least an intermediate level user of Microsoft Office products.   Experience with Tessitura is a plus or if not a strong willingness to learn is required.  Must possess schedule flexibility and be available for non-traditional hours with reasonable notice. 


Must have the physical abilities to bend, stoop, and walk on uneven surfaces indoors and outdoors including the stairs of Hilbert Circle Theatre and the grounds of Connor Prairie with or without accommodation; must be able to lift up to 20 pounds without assistance.

Click the APPLY button to submit cover letter and resume.

This position has been closed and is no longer available.
Charitable Advisors LLC


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