Charitable Advisors LLC
  • 04-Dec-2017 to 02-Jan-2018
  • - Simon Youth Foundation
  • Indianapolis, IN, USA
  • Full Time

The Program Coordinator, Programs assists in the overall management of SYF programs, scholarships and other relationships in support of the Vice President, Programs. This position further entails coordination as liaison between the third party administrators for scholarship programs maintained by SYF and serves as liaison for Academy staff, graduates and scholarship recipients.

Organization Overview:
Simon Youth Foundation, a national 501(c)(3) nonprofit headquartered in Indianapolis, Indiana, exists to help at-risk students who are on the verge of dropping out of high school stay in school.

Through 30 Simon Youth Academies in 12 states and Simon Youth Scholarships, SYF advocates, creates and initiates educational opportunities for students so they can start here and go anywhere. In partnership with local public school districts, SYF has maintained a 90% graduation rate at its Academies since inception, graduated more than 15,660 students, and awarded nearly $17 million in scholarships.

Primarily located in Simon Malls, Simon Youth Academies offer flexible schedules and small class sizes that make learning accessible to students who struggle to connect with material in a traditional classroom or school because of homelessness, bullying, serious illness, parenthood, supporting their families, or facing other challenging personal circumstances.

Each year, Simon Youth Scholarships program awards one-time and renewable scholarships to high school students in every community that is home to a Simon Mall. Targeting first-generation college students and those with demonstrated financial need, the Simon Youth Scholarships program furthers the SYF commitment to extending educational opportunities to all students who want to learn, regardless of their circumstances.

SYF believes that all youth, no matter their personal circumstances, have the abilities to go anywhere that their dreams lead them, but these abilities must be fostered by meaningful educational and professional-development opportunities. Simon Youth Academies and Simon Youth Scholarships provide these opportunities, ignite hope and serve as a starting point for students' journeys toward lifetime success and achievement.
 
PRINCIPAL RESPONSIBILITIES:  
•   Monitor the Foundation's and partner's compliance with the tenets of the grant MOU.
•   Develop, establish and maintain database records about each Academy, including demographic, service, impact and operating data.
•   Oversee programs such as the workforce development programs by interfacing with participating Academies' partnership contacts and student participants; disseminating materials, supporting student programming; and conducting reporting/recordkeeping responsibilities within established timelines.
•   Establish an Academy graduate alumni database, tracking the post-secondary progress of all SYF scholarship applicants bi-annually, in respect to higher education success.
•   Coordinate and analyze required reporting from all operational Academies and integrate into a single document consistent basis as determined by the Vice President, Programs.

Scholarship Programs
•   Work with third party scholarship administrator, the Programs Team, and the Programs Committee to ensure the SYF scholarship program is appropriately managed per timelines, policies and contractual agreements.
•   Assist the Vice President, Programs with periodic evaluation of the scholarship program and recommendations for improvement based on assessment results.
•   Provide analysis and metrics on scholarship usage, persistence and expenditures.

Administration
•   Coordinate and monitor payment on applicable invoices, expense reports and enhancement grants.
•   Works with the Vice President, Programs, to develop, monitor, update, and modify the programs budget, reporting periodic forecasts within established deadlines.
•   Serve as staff liaison, along with the Vice President, Programs, to the appropriate Board committees and support the work of the committees.

Grant Programs
•   Supervise all program grants secured by SYF, and applicable service awards in tandem with the Administrative Assistant, Programs and Assistant Director of Advancement and Community Engagement per established timelines and protocol of the Vice President, Advancement and Vice President, Programs.

AUTHORITY AND RESPONSIBILITY
•   The Program Coordinator has limited authority for the performance review process in respect to the Administrative Assistant, Programs. This includes recommendations related to performance of duties assigned. In addition, the Program Coordinator, Programs makes recommendations and oversees the Education and Grant budgets.  Formulation of SYF protocols and policies related to MOU metrics, programs and scholarships.

BUDGET RESPONSIBILITY
•   Oversee the grant program budgets including interfacing with independent contractor, in support of Vice President, Programs.  Monitors and modifies the forecasts in support of the Vice President, Programs.

REPORTING RELATIONSHIP
•   The Coordinator, Programs reports directly to the Vice President, Programs.
•   Subordinate Staff reporting to the Program Coordinator, Programs by a dotted line is the Administrative Assistant, Programs.
•   Other reporting relationships include the SYF Management Staff, the Programs Committee and SPG Contacts such as: Tenant Coordination, Leasing, Operations, Property Management Vice Presidents, Corporate Marketing Department staff and various Home Office staff members, and SPG mall teams.  External relationships include School District Partners, Local and National Educational Partners, various Government Officials, and any others as deemed appropriate.

MINOR DUTIES, FUNCTIONS, AND RESPONSIBILITIES
•   Support the Vice President, Programs in locating career and college access opportunities as necessary.
•   Develop additional reports assessing impacts and activities as needed
•   Along with Administrative Assistant, Programs track all correspondence related to Academies and Scholarships
•   Coordinate SYF volunteers and mentors as needed, including expert in residence.
•   Assist staff with projects that may be outside the normal Education area and represent the Vice President, Programs in internal/external meetings.

Position Qualifications
•   Bachelor's degree.
•   Related experiences in any or all areas of programming, program assessment, grant management and reporting desired.
•   Experience in project management, budgeting, and resource allocation.
•   Strong computer skills in applicable software.
•   Ability to work in a fast paced environment.
•   Strong organizational and communications skills.
•   Must have analytical approach to process.
•   Must be self-directed and self-motivated.
•   Travel may be required.

ATTENTION: Be Prepared - To assist you and the search committee in discerning your match for the position, we suggest you prepare your responses to these questions prior to hitting "APPLY" to make your application. Applications will not be considered without question responses.
1. What experience or qualities do you feel make you a uniquely qualified match for this position?
2. Talk about a project or program where you had to gain support form others inside your organization and then implement it. What worked well? What would you change next time?
3. Talk about your experience in researching and creating a new program for your organization?
4. In your most recent position, how did you ensure that your programs matched the needs of your clients/community and were of very high quality compared to other providers?

Click the APPLY button to subtmi cover letter and resume.

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