Charitable Advisors LLC
  • 16-Dec-2017 to 12-Jan-2018
  • - Wheeler Mission Ministries
  • Indianapolis, IN, USA
  • Full Time
  • comprehensive benefits package

The Special Events Assistant supports the Director of Special Events in managing and/or providing support for various events within the organization. This position carries out responsibilities in the following functional areas: donor events, fundraising events, and ministry awareness events. On a case by case situation, the Special Events Assistant may also be called upon to provide assistance for large ministry events benefiting another department, conferences or meetings hosted by Wheeler Mission, or meetings held at one of Wheeler's facilities by an outside organization.

Wheeler Mission Ministries helps the homeless in Indiana. Wheeler is a non-denominational, Christian, social services organization, which provides critically needed goods and services to the homeless, poor, and needy of central Indiana without regard to race, color, sexual orientation, creed, national origin, or religion. Wheeler is not a church, but does cooperate with many different churches that are concerned about poverty and homelessness in the inner city. Wheeler has 9 locations, dozens of ministries, a $10.1 million budget and 140 employees. Wheeler is the largest and most diverse ministry of its kind in the state. Learn more at

Position Duties Include:
a. Assists the Director of Special Events in the daily administration and coordination of events as directed or assigned.
b. Assists in managing the logistics of events including but not limited to schedules, meetings, trainings, catering/meals, entertainment, location, permits, décor, set-up, tear-down, and other needs. Also includes being onsite at most events.
c. Assists in maintaining records and documents as pertaining to events.
d. Assists in identifying, developing, and maintaining vendor relationships with organizations/companies to support and provide services for events (e.g. rental companies, merchandise, City of Indianapolis/Bloomington, etc.).
e. Assists in establishing and maintaining cooperative internal relationships with those contacted in the course of work (e.g. Executive Team, Leadership Team, Commutations Coordinator, Volunteer Coordinator/Director, Data Entry, Accounting, other Development staff, Maintenance/Housekeeping, etc.).
f. Assists the Director of Special Events in working with the Director of Volunteers and Volunteer Coordinators in determining event volunteer needs, procuring and managing volunteers at events.
g. Assists the Director of Special Events in working with the Director of Marketing and Communications Coordinator in promoting/marketing events, graphic design needs, and the creation of digital and printed materials.
h. Assists in preparing activity reports (written or verbal) on event progress and post-event follow-up and presenting reports as needed.
i. Required to work on Thanksgiving Day and days leading up to it as needed for the Drumstick Dash.

Qualifications include:
a. Any combination of education, training, and/or experience equivalent to completion of a bachelor's degree with major coursework in English, event planning, communications, or related field.
b. Possess a sincere love of Christ and maintain a Christian walk that is evident of that love.  Individual must be willing to sign and adhere to the WMM Statement of Faith. 
c. Ability to multitask.
d. Close attention to detail.
e. Interpersonal Skills – maintains confidentiality, remains open to others' ideas and exhibits a willingness to try new things; works well in a team atmosphere and gets along well with others; prioritizes work activities, uses time efficiently and develops realistic action plans. 
f. Adaptability – adapts well to changes in the work environment, manages stress effectively, manages competing demands and is able to deal with frequent change, delays or unexpected events. The ability to follow instructions and work effectively in a team environment with associates and be equally effective working on individual projects requiring minimal direct supervision.
g. Oral Communications – speaks clearly, persuasively, and kindly in positive or negative situations, demonstrates group presentation skills and the ability to conduct meetings.
h. Written Communications – filling out of forms, communicating via email, routinely edits work for spelling and grammar errors, presents numerical data effectively and able to read and interpret written information.
i. Dependability – consistently at work and on time, willing to work overtime, weekends, and holidays when required, follows instructions, responds to management direction and solicits feedback to improve personal performance.
j. Extensive experience using Microsoft Word, Excel, PowerPoint, and Outlook software.
k. Must possess a valid Indiana state-issued driver's license.
l. Previous experience in event planning, fund-raising, marketing, or public relations is preferred.

Click the APPLY button to submit cover letter and resume by January 12th.

This position has been closed and is no longer available.
Charitable Advisors LLC


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