Charitable Advisors LLC
  • 28-Dec-2017 to 26-Jan-2018
  • - Coalition for Homelessness Intervention and Prevention (CHIP)
  • Indianapolis, IN, USA
  • Mid Thirties to Mid Forties
  • Full Time
  • Complete Benefits Package Available

Lead the promotion and implementation of the Indianapolis Homeless Management Information System (HMIS) in support of the Indianapolis Continuum of Care. Scope of work includes maintaining a strong working knowledge of programs and funding for homeless and housing services and specific funded programs in the Indianapolis Continuum of Care; researching, recommending and managing the vision and direction for the Indianapolis HMIS; and assuring generation of accurate and timely reporting from the HMIS. Incumbent will provide guidance in assuring data quality, accuracy and consistency with prescribed data standards and regulations.

The Coalition for Homelessness Intervention & Prevention mobilizes, advocates and empowers community collaboration towards ending homelessness and fosters an effective system of homelessness prevention and intervention in the greater Indianapolis area. CHIP board and staff members believe that successful efforts towards ending homelessness require the collective talents, resources, and commitment of the entire Indianapolis community. No one group or individual has the ability to address these issues alone. As an intermediary, we work with others to create a systemic and effective approach towards ending homelessness.

Position Duties & Responsibilities
The following statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. 
• Build and maintain ongoing working knowledge of programs, funding streams, and participation requirements for programs serving homeless individuals, and assimilate that knowledge into HMIS functioning and reporting as needed
• Maintain strong working knowledge of federal housing regulations and expectations related to HMIS
• Build and maintain ongoing working knowledge in the use of the HMIS software package
• Remain informed of current and pending HUD data and technical standards, as well as other local, state, and federal regulations and guidelines for the implementation of an HMIS, and work with consultant to ensure HMIS compliance with all data and technical standards and regulations
• Regularly monitor and review existing data for appropriate and complete entry of required data elements into the HMIS, and provide oversight for and feedback on the timeliness, completeness, accuracy, and consistency of data collected through the HMIS to HMIS participating agency leadership
• Serve as point of contact for end-user questions and concerns
• Annually review and update HMIS policies and procedures and forms according to HMIS best practices, and maintain updated, signed documents with participating agencies
• Recruit new agencies to participate in the HMIS
• Serve as primary liaison between CHIP and HMIS participating agencies and between CHIP and the CoC Lead Entity related to HMIS operations
• Oversee and monitor performance of contractual partners
• Generate reports from HMIS-driven data for internal and external tracking, reporting, and grant applications
• Generate and ensure timely submission of CHIP quarterly and annual performance reports, Annual Homeless Assessment Reports, and other reports as requested
• Input HUD and other federal agency required data into federal reporting systems as needed
• Attend HMIS trainings and conferences, with potential travel out of town/out of state
• Assure HMIS functioning is incorporated into CHIP operational and strategic planning
• Help to promote a cooperative spirit within the organization and among internal and external CHIP participants
• Other duties may be assigned.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and be physically present in the office.  The requirements listed are representative of the basic knowledge, skills, and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education and/or Experience
Bachelor's degree required from a four-year college or university. Two years of experience in relevant field. Knowledge of nonprofits, electronic data collection and management systems, and information technology desired. Strong attention to detail, excellent organizational skills, proactive problem solving, strong follow up, and the ability to work on multiple projects at the same time. Proficiency in Microsoft Word, Excel, and Outlook essential and experience with ClientTrack or other HMIS software preferred. Experience with T-SQL, SSMS, and SSRS a plus. Excellent public relations skills. Ability to travel locally and work well with others.

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