Charitable Advisors LLC
  • 12-Jan-2018 to 13-Feb-2018
  • - Butler University
  • Indianapolis, IN, USA
  • Full Time

The BCAS Program Coordinator supports and manages the daily operations and activities of the Butler Community Arts School (BCAS), reporting to the BCAS Director. Daily operations include year-round enrollment, marketing and communications, and summer camps. The position is the "front line" of BCAS and engages directly with Butler students/staff/faculty, parents and children, community partner organizations, and other arts organizations.

Responsibilities fall into three broad categories:

Enrollment Management (40%)
• Responsible for all aspects of private lessons, group class, and summer camp enrollment (including but not limited to: creating registration forms, preparing class rosters, maintaining emergency contact sheets, processing payments)
• Keep detailed records of all enrollment activities, including student drops/adds, scholarship assistance and payment plans, etc.
• Manage the registration process for all BCAS programs, including data entry, fee collection, invoicing, bookkeeping, and related financial duties.
• Maintain databases for private lessons, group classes, and summer camps.
• Ensure all payments are recorded accurately to the database and respond to balance inquiries.
• Process scholarship applications.
• Create and manage calendars for all BCAS operations.
• Assist BCAS Director with grant submissions, including compilation of enrollment data and demographics.
• Provide general administrative support to BCAS director.

Summer Camp Operations (40%)
• Lead and manage summer support staff (student employees) in a variety of tasks related to summer camp enrollment, camp preparation, and supervision of daily camp operations and activities.
• Maintain inventory of summer camp supplies and order supplies as needed. Coordinate food service for 600+ campers.

Marketing and Communications (20%)
• Maintain and update website, BCAS email account, and social media postings.
• Act as liaison between students and instructors, especially when facilitating new student intakes.
• "Front line" person for incoming phone and email inquiries.

Click the APPLY button to submit application, cover letter, resume, and names and phone numbers for at least 3 references to Karen Thickstun, Director Community Arts School, JCA.

Application form available here --
NOTE: All required components should be included as a single PDF attachment.
Only completed applications will be considered.

This position has been closed and is no longer available.
Charitable Advisors LLC


Charitable Advisors About Us Subscribe Contact Us Home Place Job Ads Facebook Twitter LinkedIn