Charitable Advisors LLC
  • 12-Jan-2018 to 13-Feb-2018
  • - CHORUS Inc.
  • Indianapolis, IN, USA
  • Full Time

This important position provides executive level support by managing calendars, communications, client engagements, travel schedules, and reports as assigned. Leads the development of client deliverables and special projects and presentations.  Manages the office and coordinates meetings, takes notes/minutes and maintains files electronically and physically.

COMPANY OVERVIEW CHORUS is a strategic advisor and execution partner to executive teams and boards who desire optimized human capital that is tightly linked to an effective business strategy. Founded in 1997, CHORUS serves the middle-market and emerging businesses, non-profit organizations and education entities focused on strategic leadership development and decision-planning. With an entrepreneurial approach, CHORUS combines nationally recognized executive leaders with advanced psychometric assessments and business analytics to create platforms for growth.
 
KNOWLEDGE, SKILLS, & ABILITIES
▪ Associates degree in Business Administration or a related field, preferred
▪ Minimum three years of support experience 
▪ Advanced knowledge of Microsoft Office applications including Word, Excel, Outlook, PowerPoint, and Publisher 
▪ Ability to manage time and set priorities amidst multiple tasks and deadlines
▪ Ability to work comfortably with all levels of the organization
▪ Project management skills
▪ Excellent organization, planning, and problem-solving skills
▪ Strong professional written and verbal communication skills with external clients, including executives on a regular basis  
 
RESPONSIBILITIES
▪ Supports senior level executives
▪ Manages calendars, phone calls, travel schedules, client deliverables for presentations, including logistics and materials interfacing with external vendors and strategic partners 
▪ Performs additional support tasks: coordinates meetings, prepares documents, takes notes/minutes, sends reminders/responses, maintains files electronically and physically
▪ Tracks expenses and coordinates collection of other associate expense reports
▪ Organize and develop information and materials necessary for meetings, special projects, presentations, and reports including printing and assembly
▪ Develops project deliverables and manages resources for assigned projects
▪ Maintains assigned public areas (e.g. lobby, conference rooms, production room, etc.)
▪ Collaborates with other associates to manage office activities and events
▪ Partners with other administrative staff in office processes: mail, office supplies, office appearance, reorder of office supplies, and inventory management

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Charitable Advisors LLC
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