Charitable Advisors LLC
  • 18-Jan-2018 to 19-Feb-2018
  • - Indiana Youth Institute
  • Indianapolis, IN, USA
  • $42,000 - $45,000 per year
  • Full Time
  • This position qualifies for IYI’s standard employee benefit package

Promotes efficiency and effectiveness with the executive department by conserving the President's time and upholding the organization's mission and image. Represents the president internally and externally, serve as a liaison between the president, key executives, employees and stakeholders.

DUTIES AND RESPONSIBILITIES:
• Provides administrative support that includes secretarial, administrative and support services, with little or no supervision.
• Responsible for correspondence, telephone coverage, calendar maintenance, and special projects.
• Represents the president by welcoming visitors, reviewing correspondence; arranging organization meetings and functions; answering questions and requests directed to the president.
• Creates databases, prepares and manages tracking documents as requested. Maintains electronic and paper files, including employee records.
• Attends meetings and prepares minutes as requested. Researches, gathers, and/or compiles information as required by the president.
• Assures travel arrangements are properly scheduled and meet the needs of those individuals traveling. Develops itineraries and agendas, books transportation, arranges lodging and meeting accommodations.
• Exercises good judgment and exemplifies a professional presence and calm demeanor when dealing with all issues and situations.
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
• Improves quality results by studying, evaluating, and re-designing processes; implementing changes.
• Receives and screens inquiries (phone, mail, e-mail and in person) utilizing appropriate judgment in responding or referring to other staff or to IYI executives.
• Enhances president's and organization's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

JOB REQUIREMENTS:
 
• Bachelor's degree in business administration or a related field with two years of office administration or related experience OR in lieu of degree, eight years directly related administrative support experience preferably supporting at the executive level.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Advanced written and verbal communication skills.
• Proven ability to handle confidential information with discretion; must be adaptable to juggle various competing priorities, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, SharePoint and Power Point).

WORKING CONDITIONS:
• The majority of work for this position is performed in a standard office environment.
• Generally, there is minimal exposure to hazard or a high degree of discomfort. 
• Position involves sitting, standing, computer work and occasional light lifting. 
• Limited additional hours over the standard work week may be required.

Click the APPLY button to submit a letter of interest and resume.




This position has been closed and is no longer available.
Charitable Advisors LLC

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