Charitable Advisors LLC
  • 18-Jan-2018 to 17-Feb-2018
  • - Girls Inc.
  • Indianapolis, IN, USA
  • Competitive, commensurate with experience
  • Full Time
  • excellent benefit plans and PTO

The Senior Staff Accountant coordinates all Payroll and Accounts Receivable Operations.  He/she assists the Director of Finance in Cash Management, month end processing, financial statement preparation, and preparation of audit and 990 work papers.  He/she communicates with Girls Incorporated employees to advise them of emerging issues and to resolve questions. 

Background:
Girls Inc. inspires all girls to be strong, smart, and bold through direct service and advocacy. Our comprehensive approach to whole girl development equips girls to navigate gender, economic, and social barriers and grow up healthy, educated, and independent. These positive outcomes are achieved through three core elements: people - trained staff and volunteers who build lasting, mentoring relationships; environment - girls-only, physically and emotionally safe, where there is a sisterhood of support, high expectations, and mutual respect; and programming - research-based, hands-on and minds-on, age-appropriate, meeting the needs of today's girls. Informed by girls and their families, we also advocate for legislation and policies to increase opportunities for all girls. Join us at www.girlsinc.org.

Principal Responsibilities:
• Scholarships – Coordinates timely payment of scholarships and reconciles accounting records with scholarship database.
• Payroll – Processes Payroll; communicates with the Payroll Processing service, and with Government agencies regarding payroll matters; maintains Payroll files; distributes Payroll checks. Reviews all changes in employee profiles initiated by Director of Human Resources.  Resolves questions with Director of Human Resources and other employees.  Updates salary allocation schedules to support best accounting practices in grants management.  Maintains physical Payroll files.
• Accounts Receivable – Receives Check Log and deposit documentation from Development Department.  Reviews log for accuracy and signatures.  Inputs data into financial software module.  Remotely deposits checks that are received at the NRC.   Maintains MIP Accounts Receivable module, including the creation of new customers.  Researches questions as they arise.
• Cash Management System – Supports Director of Finance in maintenance of Cash Management System.
• Travel and Expense Reports – Coordinates review of all reports for accuracy and for compliance with corporate guidelines including underlying documentation.  Processes employee expenses as appropriate.  Coordinates reconciliation of travel reports to credit card invoices and posting of expenses to appropriate departments.
• Budgets'Assists Director of Finance in preparing budget template for distribution to budget managers.  Inputs budget.  Maintains documentation file for budget entries.
• Retirement funds – Supports Director of Finance in ensuring correct transfer of retirement contribution funds withheld from employee paychecks.
• Audits - Responsible for gathering information and maintaining documentation for annual financial audit and the Defined Benefit Pension Plan audit. Responsible for maintaining voided check files and journal entry files, including documentation for all MIP entries. Assists Director of Finance in preparing for all audits, in researching auditor questions, and in providing documentation and files to auditors.
• Provide financial reports to the budget managers to ensure that they receive the information needed to effectively manage the financial responsibilities assigned to them.
• Departmental Responsibilities - File management and maintenance; typing and copying as necessary; special projects as requested.
• MUST be willing to work additional hours when needed, especially for month end closes, budget, and audit.

Work Environment & Physical Demands: 
While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Qualifications:
• Bachelor of Science in Accounting required.
• At least 5 years of experience required with not-for-profit organizations.
• Expert at managing details and maintaining accuracy.
• Good customer service skills for problem solving with staff members and vendors.
• Strong sense of fiduciary responsibility.
• Strong Excel experience required.  Experience with MIP required.
• Highly organized and capable of handling multiple tasks at once.
• Responsible and energetic worker.
• Commitment to the mission of Girls Incorporated.
• Must be able to appreciate, embrace and advance diversity and have experience working with multicultural populations. 


Click the APPLY button to submit a cover letter and resume with salary requirements by February 17, 2018.  No phone calls, please.  EOE.




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Charitable Advisors LLC

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