Charitable Advisors LLC
  • 03-Feb-2018 to 04-Mar-2018
  • - Wabash College
  • Crawfordsville, IN, USA
  • Full Time

A member of the Wabash College Advancement Office, the Campaign Operations Coordinator is responsible for coordinating operational aspects of all phases of the College's comprehensive campaigns and managing campaign projects that support Advancement staff, campaign leadership, and volunteers.

The position requires a high-energy individual who can work independently as well as with a larger College Advancement team and staff from across campus. Experience with higher education fundraising standards and best practices preferred.

Primary Duties and Responsibilities

1. Manage campaign projects that support the Advancement staff and campus partners, including:
 a. Work with Advancement staff to facilitate and execute campaign proposals and ensure proposal documents are signed, copied, and circulated to appropriate members of the Advancement and College staff, including the Coordinator of Stewardship for appropriate and timely gift recognition.
 b. Arrange and coordinate campaign related travel itineraries and materials for the President's Office and Major and Planned Gifts staff.
 c. Work with Communications staff to support all campaign or special project communications.
 d. Work with the Senior Administrative Assistant to the Dean on campaign budget maintenance and management including check request preparation and all budget reports and tracking.
 e. Coordinate operational aspects of the College's comprehensive campaigns related to volunteer management and engagement, including:
  i. Provide support for volunteer leadership and campaign teams including ensuring that campaign meeting agendas, reports, and other materials are distributed to volunteers and other key campaign stakeholders for meetings of campaign leadership.
  ii. Develop and monitor tasks and timelines for projects during each phase of campaigns.
  iii. Track volunteer tasks and implementation steps, including due dates and reports, and keep volunteers on track to complete prospect assignments and other campaign work on the designated timelines.
  iv. Coordinate campaign leadership meeting follow-up and next steps.

2. Attend campaign, prospect management, and Advancement staff meetings as required and actively participate in those meetings.

3. Attend on- and off-campus events that allow for constituent engagement and cultivation.  Examples include athletic contests, social events, campaign events, regional events, homecoming, and reunion weekend.

4. Complete reimbursement reports and other reports as assigned in a timely manner.

5. Work closely with Alumni & Parent Relations, the Annual Fund, Major Gifts, Advancement Services, and Planned Giving, to create an effective College Advancement team.

6. Fulfill other appropriate duties as assigned.


Evaluation of Advancement staff is an ongoing process. Interim goals and objectives will be set and monitored on a regular basis. Formal evaluation will occur in May of each year.


1. Bachelor's degree required.
2. Two-three years of previous operations and project management experience; preferably in higher education.
3. Exceptional attention to detail.
4. Passion for higher education and a dedication to promoting the College's mission and strategic fundraising priorities.
5. Ability to manage projects and coordinate multiple tasks in a timely fashion.
6. Excellent interpersonal skills.
7. Excellent writing and persuasive communication skills.
8. Self-starter with demonstrated initiative.
9. Valid driver's license is required.

Click the APPLY button to apply online now. 

Interviews will begin immediately and continue until the position is filled. 

Wabash College seeks faculty and staff committed to providing quality engagement with students, high levels of academic challenge and support, and meaningful diversity experiences that prepare students for life and leadership in a multicultural global world. We welcome applications from persons of all backgrounds. EOE.

This position has been closed and is no longer available.
Charitable Advisors LLC


Charitable Advisors About Us Subscribe Contact Us Home Place Job Ads Facebook Twitter LinkedIn