Charitable Advisors LLC
  • 12-Feb-2018 to 13-Mar-2018
  • - Noble of Indiana
  • Indianapolis, IN, USA
  • Full Time

Noble is seeking a highly energetic and goal-oriented candidate to fill the role of Executive Assistant for our non-profit organization dedicated to serving individuals with developmental and intellectual disabilities and their families.

Reporting directly to the President and CEO, the Executive Assistant provides executive-level support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the President/CEO. The Executive Assistant also serves as a liaison to the Board of Directors and senior management teams, organizes and coordinates executive outreach and external relations efforts, and oversees special projects.

Primary Responsibilities Include:
• Providing support to the President/CEO in a variety of areas, including coordination for Board committees;
• Completing a broad variety of administrative tasks for the President /CEO including managing an extremely active calendar of appointments; composing and preparing correspondence; and arranging detailed itineraries and agendas;
• Researching, prioritizing, and following up on incoming issues and concerns addressed to the President/CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response;
• Making preparations for and attending all Board of Director meetings and Committee meetings, as well as recording and distribution of minutes;
• Assisting members of the Board of Directors and Board Committees in the coordination and execution of Board activities;
• Planning and analyzing assigned projects and implementing new systems to meet corporate goals;
• Maintaining archived files, includes preparation for archiving;
• Maintaining master database and purging of old files;
• Responsible for the preparation, dissemination and safekeeping of all corporate documents and maintaining compliance with CARF (Commission on Accreditation of Rehabilitation Facilities) procedures and standards;
• Working closely with agency leadership in order to determine priorities for space utilization, office equipment and building furnishings;
• Conferring with vendors to determine product specification and arrange for purchase of equipment.

Ideal candidates will possess the following qualifications:
• Bachelor's Degree in business, public relations or related field preferred; High School Diploma or GED and three to five years of experience in a progressively responsible position with the administrative support field required.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors;
• Expert level written and verbal communication skills;
• Demonstrated proactive approaches to problem-solving with strong decision-making capability;
• Emotional maturity;
• Highly resourceful team-player, with the ability to also be extremely effective independently;
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response;

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