Charitable Advisors LLC
  • 12-Mar-2018 to 11-Apr-2018
  • - Butler University
  • Indianapolis, IN, USA
  • Full Time

This position is responsible for the proper coding, recording and processing of all charitable donations to the University including cash, stocks, and gifts-in-kind as well as the entry and maintenance of constituent records within the Advancement database. The ability to type accurately, edit, and work with large sums of money in a high volume data processing environment is critical. The position works closely with other University offices to ensure the timely recording of donor information. S/he must have the ability to maintain strict confidentiality regarding constituent information and be able to work independently and as part of a team.  

S/he should have significant aptitude and experience with computers and relational databases.

Duties and Responsibilities:

• As appropriate, collect charitable donations received by Advancement, Athletics, Student Accounts, and other University departments; evaluate, sort and total all donations in order to create daily gift batches and process them in a timely and accurate fashion. Analyze gifts to determine appropriate campaigns, funds, and/or appeals for each gift to be processed. Complete deposit slips for daily entries, run daily reports for gift batches, and produce tax receipts for donors.
• Enter constituent data updates for individuals and organizations, including but not limited to, address updates, constituent demographic information, and relationship links.
• Responsible for creating new biographical entities in the database for individuals, organizations, and other entities as needed; researching and analyzing information to populate all appropriate biographical data fields where information is available.
• Assist in maintaining integrity of the database.

• Organizational skills
• Detail-oriented
• Prioritize data entry projects and review work for accuracy
• Complete tasks in a timely manner
• Work on multiple tasks with interruptions in an energetic environment
• Work well under pressure with periodic heavy workloads
• Communicate effectively both orally and in writing

Education and Experience:
• Any combination equivalent to: graduation from high school and three years' experience in general office environment involving considerable computer work.
• Ideally, work related experience will have been gained in a higher education environment with emphasis on fundraising in an advancement or development office; equivalent or similar experience in a business environment will also be considered.
• Demonstrated experience in providing excellent customer service.

Click the APPLY button to submit application, cover letter, resume, and names and phone numbers for at least 3 references to Stacey Orme, Director of Gift Administration & Reporting.

Application form available here --
NOTE: All required components should be included as one attachment.
Only completed applications will be considered.

Charitable Advisors LLC
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