Charitable Advisors LLC
  • 23-Mar-2018 to 22-Apr-2018
  • - Simon Youth Foundation
  • Indianapolis, IN, USA
  • Full Time

The Assistant/Associate Director, Programs provides overall day to day management of SYF grant programs, scholarships and other key grant stakeholder relationships. This position is responsible for the stewardship of key program stakeholders and engagement of Academy and District leaders involved with SYF grants and services.  

Organization Overview:
Simon Youth Foundation, a national 501(c)(3) nonprofit headquartered in Indianapolis, Indiana, exists to help at-risk students who are on the verge of dropping out of high school stay in school.

Through 30 Simon Youth Academies in 12 states and Simon Youth Scholarships, SYF advocates, creates and initiates educational opportunities for students so they can start here and go anywhere. In partnership with local public school districts, SYF has maintained a 90% graduation rate at its Academies since inception, graduated more than 15,660 students, and awarded nearly $17 million in scholarships.

Primarily located in Simon Malls, Simon Youth Academies offer flexible schedules and small class sizes that make learning accessible to students who struggle to connect with material in a traditional classroom or school because of homelessness, bullying, serious illness, parenthood, supporting their families, or facing other challenging personal circumstances.
Each year, Simon Youth Scholarships program awards one-time and renewable scholarships to high school students in every community that is home to a Simon Mall. Targeting first-generation college students and those with demonstrated financial need, the Simon Youth Scholarships program furthers the SYF commitment to extending educational opportunities to all students who want to learn, regardless of their circumstances.

SYF believes that all youth, no matter their personal circumstances, have the abilities to go anywhere that their dreams lead them, but these abilities must be fostered by meaningful educational and professional-development opportunities. Simon Youth Academies and Simon Youth Scholarships provide these opportunities, ignite hope and serve as a starting point for students' journeys toward lifetime success and achievement.

Position Duties

Principal Responsibilities:  
•   Monitor the Foundation's and school district partner's compliance with the grant Memorandum of Understanding (MOU).
•   Maintain constant communication with Academy staff via phone, web portal and email to establish good stewardship of partnerships.
•   Develop, establish and maintain database records about each Academy, and coordinate and analyze required reporting which would include annual demographic, graduation, and Academy scholarship retention data.
•   Oversee partnerships and programs established to provide Academy students with experiences and workforce development opportunities by interfacing with participating Academy partnership contacts, disseminating materials, supporting Academy programming; and conducting reporting/record keeping responsibilities within established timelines and budget.  Some of current Foundation partnerships are with Close Up Foundation, CVS Health, Lids and Starbucks.
•   Oversee partnership with Kappa Delta Pi (KDP) and coordinate SYF network's annual memberships and the utilization of KDP as a primary communication platform via electronic posts to online web portal community.
•   Manage the partnership with the Center for Effective Philanthropy for the implementation of the bi-annual YouthTruth Student Survey and dissemination and analysis of data.

Scholarship Programs
•   Supervise all program grants secured by SYF, and applicable service awards in tandem with the Administrative Assistant, Programs and Associate Director of Advancement and Community Engagement per established timelines and protocol of the Vice President, Advancement and Vice President, Programs.
•   Coordinate the communication of grant opportunities to SYF network, processing of required applications, and reporting.

Administration
•   Coordinate and monitor payment on applicable invoices, expense reports and enhancement grants.
•   Work with the Vice President, Programs, to develop, monitor, update, and modify the programs budget, and reporting periodic forecasts within established deadlines.
•   Serve as staff liaison, along with the Vice President, Programs, to the appropriate Board committees and support the work of the committees.

Authority and Responsibility
•   The Assistant/Associate Director, Programs has limited authority for the performance review process in respect to the Administrative Assistant, Programs. This includes recommendations related to performance of duties assigned.
•   The Assistant/Associate Director, Programs makes recommendations and oversees the Grant budgets; and formulation of SYF protocols and policies related to MOU metrics, programs and scholarships.

Budget Responsibility
•   Oversee the grant program budgets in support of Vice President, Programs.  Monitors and modifies the forecasts in support of the Vice President, Programs.

Reporting Relationship
•   The Assistant/Associate Director, Programs reports directly to Vice President, Programs.
•   Subordinate Staff reporting to the Assistant/Associate Director, Programs by a dotted line is the Administrative Assistant, Programs.
•   Other reporting relationships include the SYF Management Staff, SYF Board, Programs Committee and Simon Property Group Contacts.  External relationships include School District Partners, Local and National Foundation Partners and any others as deemed appropriate.

Minor Duties, Functions, and Responsibilities
•   Support Vice President, Programs in developing innovative programs and SYF programs.
•   Develop additional reports assessing impacts and activities as needed
•   Along with Administrative Assistant, Programs, track all correspondence related to Academies and Scholarships
•   Coordinate SYF volunteers as needed, including Experts In Residence (EIR) members.
•   Coordinate Call for Programs for SYF Annual Conference, and nominations for annual program awards.
•   Assist staff with projects that may be outside the normal Programs area and represent the Vice President, Programs in internal/external meetings.

Position Qualifications
•   Bachelor's degree, Masters preferred.
•   5-7 years of experience in areas of programming, program assessment, grant management, reporting and dispensed stakeholder stewardship.
•   Experience in project management, budgeting, and resource allocation.
•   Experience with grants and scholarship programs.
•   Strong computer skills in applicable software, including lotus notes, SharePoint, word and excel.
•   Ability to work in a fast paced environment, with overlapping cycles of priorities and timelines.
•   Strong organizational and communications skills.
•   Must have analytical approach to process and program management.
•   Must be self-directed and self-motivated.
•   Travel may be required.

ATTENTION: Be Prepared - To assist the search committee in discerning a match for the position, please prepare your responses to the questions below prior to hitting "APPLY." Applications will not be considered without question responses.
1. What experience or qualities do you feel make you a uniquely qualified match for this position?
2. Talk about a project or program where you had to gain support from others inside your organization and then implement it. What worked well? What would you change next time?
3. Talk about your experience in researching and creating a new program for your organization?
4. In your most recent position, how did you ensure that your programs matched the needs of your clients/community and were of very high quality compared to other providers?

Click the APPLY button to submit cover letter and resume, along with application.




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