Charitable Advisors LLC
  • 30-Apr-2018 to 25-May-2018
  • - Center for the Performing Arts
  • Carmel, IN, USA
  • Competitive
  • Full Time
  • Competitive

This position will coordinate the accounts payable function for the Center for the Performing Arts and the Great American Songbook Foundation, which includes coding and processing invoices for payment.  In addition, the incumbent will process bi-weekly payroll utilizing Paylocity payroll software. 


Starting with grand opening of the Palladium in January 2011, the Center for the Performing Arts is an inviting gathering place for the community, along with the Center's Studio Theater and the Tarkington. Combined, the three venues are a place for community engagement and for people to celebrate great art together.

The Center is not only a haven for local theater, dance and music organizations to perform, it also provides three of the finest stages in the world playing host to the globe's most gifted performers.

Equally important to the talents performing on stage is the Center's architecture. Our success will be measured both by the works on stage and the inspiration found under our magnificent classical Palladio dome. There is no other complex built in North America where so much attention has been paid to acoustics. The Palladium will last 500 years or more, creating a legacy that will be passed along to our children and grandchildren for generations to come. 

The mission of the Center for the Performing Arts is to welcome, engage, inspire, and transform through compelling performing arts experiences in a world class environment.
More information is available at


The mission of the Great American Songbook Foundation, founded in 2007 by five-time Grammy® Award nominee Michael Feinstein, is to inspire and educate by celebrating the Great American Songbook – the timeless standards of pop, jazz,

The Foundation preserves and elevates this rich legacy by curating physical artifacts of its creators, performers and publisher.  We offer programs for the public and research opportunities for scholars and musicians; providing educational opportunities and multidisciplinary curricula for student musicians, including the annual Songbook Academy® summer intensive; overseeing the Songbook Hall of Fame; and operating a multimedia gallery for public exhibition of its collections.

The Foundation is a Cultural Affiliate of the Los Angeles-based Grammy Museum®. More information is available at


Accounts Payable
•   Initiate vendor payments into accounting system
•   Review all AP expense vouchers for accuracy
•   Prepare disbursement checks from bank accounts
•   Answer inquiries from Vendors, Contractors and Employees
•   Maintain vendor files
•   Reconcile monthly credit card statements and gather back up documentation
•   Calculate and submit monthly sales and food and beverage tax returns
•   Calculate and submit music royalties quarterly
•   Prepare and submit grant billings
•   Record new and update existing files associated with vendor and/or consultant contracts
•   Maintain vendor W-9's including converting to electronic/digital file
•   Prepare and distribute calendar year end 1099's and 1042's

•   Process bi-weekly payroll utilizing Paylocity payroll processing system & ensure timesheet accuracy
•   Add and set up vacation, sick and personal time for new employees
•   Track benefit accruals in Paylocity for both new hire and existing employees
•   Input new employee information (i.e. emergency contact, state and federal taxes, pay amounts, exemption status, etc.) into Paylocity
•   Assist new employees with self-registration on Paylocity
•   Continue to utilize technology and incorporate changes to streamline onboarding and payroll
•   Distribute annual W-2's
•   Maintain employee files for all employees
•   Receive and process insurance carrier invoices

Position Qualifications
•   Minimum of Five (5) years related experience in the areas of payroll and accounts payable
•   Associates Degree and/or Bachelor's Degree in Accounting or equivalent experience
•   Knowledge of Quickbooks software and Paylocity payroll software preferred
•   Understanding of accounts payable procedures
•   Understanding of payroll regulations and payroll processing procedures

Click the APPLY buttom to apply online.

This position has been closed and is no longer available.
Charitable Advisors LLC


Charitable Advisors About Us Subscribe Contact Us Home Place Job Ads Facebook Twitter LinkedIn