Charitable Advisors LLC
  • 09-May-2018 to 08-Jun-2018
  • - Indy Chamber
  • Indianapolis, IN, USA
  • Full Time

The primary responsibility of this position is to plan and organize Indy Chamber signature events and high profile meetings for the Indy Chamber. This position is responsible for all event operational and implementation activities.
• Manage all event-related activities including by not limited to: registration, event orders for equipment, sponsorship fulfillment, decorating, catering, audio visual, transportation, room sets, etc.
• Provide timely Pre-event, onsite and post-event communication with Indy Chamber members, staff, sponsors, and vendors.
• Manage inventory and event expenses of all event-related items needed for Indy Chamber events
• Ensure promotions of events are coordinated with Indy Chamber marketing team
• Other duties as assigned.

Key outcomes expected
Meet member satisfaction goals for Indy Chamber events:
• Provide strategic input for future event development or redesign and follow through on goals/action steps:
   o Ensure events are in line with outcomes from member satisfaction/survey data.
   o Ensure events are in line with the mission and vision of the Indy Chamber.
• Provide management for all assigned events: o Maintain liaison with event clientele.
   o Secure and confirm logistics with venue hosts for assigned events.
   o Ensure facilities are properly prepared.
   o Resolve problems before, during, and after the event.
   o Attend and provide direct hands-on work for assigned events.
   o Manage Indy Chamber staff, volunteers, etc., who may be assigned to the events.
   o Maintain all records of events, including registration, attendance, and sponsorships
   o Assist other event staff with their events as needed.
• Ensure fiscal effectiveness of events:
   o Assess fiscal requirements for assigned events and prepare budgetary recommendations.
   o Manage expenses to budget for all events and document trend analysis.
   o Maintain accurate financial records for assigned events and supplies.

Critical skills, knowledge, and behaviors
• High detail orientation and accuracy demonstrate effective problem-solving skills; able to think logically and analytically.
• Works well in a team environment and as part of a team proactive in anticipating and alerting others to problems with projects or processes.
• Demonstrates effective conflict management skills.
• Able to negotiate with and influence others.
• Takes initiative and needs little supervision.
• Able to prioritize, organize tasks and time, and follow up.
• Participate and contribute to Volunteer Committee efforts for specific events
• Performs responsibilities efficiently and timely.
• Able to juggle multiple requests and meet multiple deadlines.
• Proficient in basic computer skills, i.e.; email, Microsoft Word, Excel, Internet usage, 
• Demonstrate familiarity with the Greater Indianapolis area, significant companies, and individuals of influence and leadership
• Knowledge of technical event applications and CRM, i.e. Eventbrite, Salesforce, Octiv, etc.

Experience, education, degrees, licenses
• B.A./B.S. degree with 5-7 years experience in a comparable position.

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Charitable Advisors LLC
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