Charitable Advisors LLC
  • 25-Jun-2018 to 24-Jul-2018
  • - American Pianists Association
  • Indianapolis, IN, USA
  • Salary commensurate with experience and education.
  • Full Time
  • Benefits include: Health Insurance (full premium paid by APA); superior 403 (b) match; paid time off (PTO); and 10 annual paid holidays

American Pianists Association seeks professional to administer Annual Fund, manage database, and oversee donor communications.
 
Organization Overview
American Pianists Association (APA) is a national organization whose mission is to "discover, promote and advance the careers of young, American, world-class jazz and classical pianists." APA produces the nation's premiere piano competitions every two years, alternating between jazz and classical. In further support of its mission, APA produces robust concert programs and community outreach here in Indiana, throughout the United States and beyond.
 
Position Duties
This professional position is an essential and integral part of the two-person development department, ensuring that APA meets its strategic fundraising goals. The Development Associate is primarily responsible for database entry and management, grants management, and constituent correspondence. As part of APA's professional team of seven, the Development Associate will have some level of involvement in all APA activities and productions.
• Manage donor database using The Raiser's Edge software, ensuring accurate and consistent recording of individual, grant, and corporate gifts.
• Manage the donor acknowledgement process by sending prompt acknowledgement letters and making personal appreciation phone calls within two business days of gift receipt.
• Initiate donor cultivation activities such as personal calls, recognition of birthdays or special life events.
• Provide accurate, data-rich income reports as requested by Director of Development or President/CEO.
• Oversee grants management process (submit and track proposals, and maintain accurate calendar of submission and reporting deadlines). May include drafting and/or editing certain proposals.
• Prepare and submit timely grant reports as requested by granting organizations.
• Conduct grant and prospective donor research upon request of Director of Development or President/CEO.
• Administer APA's Annual Campaign. This will include working with the Director of Development and APA's marketing team to establish the campaign calendar, mailing dates, databases, email and social media elements and print materials.
• When requested, schedule meetings with current and prospective donors; corporate representatives; foundation officers; and others on behalf of the Director of Development and/or President/CEO.
• Assist with the planning and execution of special events.
• Serve as sponsorship fulfillment coordinator.
• Perform other reasonable duties as assigned by Director of Development, and occasionally the General Manager and/or President/CEO.
• Provide Director of Development with monthly report summarizing projects (completed, in-progress, and new).
• Maintain open communication with Director of Development regarding concerns, challenges, ideas and observations that could impact the APA's fundraising initiatives.

Position Qualifications
• Bachelor's degree.
• Fundraising experience.
• Knowledge of donor database management (preference may be given to candidates proficient with The Raiser's Edge).
• Proficiency in Word (including mail merge), Excel and Outlook.
• Outgoing and friendly personality. Excellent customer relations skills.
• Discretion, respecting the privacy of APA donors, and keeping all constituent information (including financial and contact information) confidential.
• Appreciation for the role of performing arts in American society, and commitment to the mission of the American Pianists Association.
• Respect and work well with people from myriad backgrounds, orientations and cultures.
• Good judgment, strong work ethic and self-starting initiative.
• Professional demeanor, image and communications skills (verbal and written).
• Excellent analytical skills in developing reports and identifying trends.
• Ability to work on multiple projects with minimum supervision in a fast-paced, team-oriented work environment.
• Willingness to work during weekends and evenings as needed for concerts and special events.
• Have reliable transportation.
• Display outstanding communication skills; write clearly and informatively; read, interpret and communicate written information accurately.
• Balance team and individual responsibilities; build and maintain a positive team atmosphere.
• Positively impact office morale.
 
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