Charitable Advisors LLC
  • 23-Aug-2018 to 22-Sep-2018
  • - Newfields
  • Indianapolis, IN, USA
  • competitive
  • Full Time
  • generous benefits package

The Advancement Services Manager provides leadership, strategic direction and direct implementation of Newfields advancement services to identify, cultivate, solicit and steward donors and prospects in support of the Newfields mission. This includes the creation and management of donor portfolios, as well as managing prospect research, database integrity, stewardship administration, and financial reporting of all advancement activities.
The Advancement Services Manager tracks and monitors the effectiveness of fundraising strategies at every point in the donor lifecycle, ensuring donor-centered relationship management. This includes working effectively at various levels within the advancement team from high-level strategy to guiding detailed database clean up, and budget tracking and development.
About Newfields
Newfields offers dynamic experiences with art and nature for guests of all ages. The 152-acre cultural campus features art galleries, lush gardens, a historic home, performance spaces, a nature preserve and sculpture park. From inspiring exhibitions in the IMA Galleries, to concerts in The Toby, to a stroll through The Garden with a glass of something cold, guests are invited to interact with art and nature in exciting new ways. Newfields is home to the Indianapolis Museum of Art, among the ten largest and ten oldest general art museums in the nation; the Lilly House, a National Historic Landmark; The Garden, featuring 40 acres of contemporary and historic gardens, a working greenhouse and an orchard; and The Virginia B. Fairbanks Art & Nature Park: 100 Acres, one of the largest art and nature parks in the country. The Newfields campus extends outside of Indianapolis with Miller House and Garden in Columbus, Ind.'one of the nation's most highly regarded examples of mid-century Modernist architecture. For more information visit
Primary Responsibilities:
The following responsibilities describe the general nature of work for employees in this position, but this is not intended as an exclusive or all - inclusive inventory.
• Directs and implements all aspects of a prospect relationship management program. Ensures consistent tracking of donors and prospects via moves management. Oversees contact report entry and tracking of actions and next steps. Creates progress reports for gift officer metrics, portfolio management, and proposal pipelines.
• Implements best practices in Newfields data management, donor relations, and stewardship. Maintains a high standard in the production of gift agreements, timely gift acknowledgements, annual donor summaries, and stewardship reports.
• Directs and implements prospect research program. Produces comprehensive biographical, financial and philanthropic reports on prospective donors in support of staff and volunteer solicitation efforts.
• Analyzes data to develop a broad and diverse prospect pool based on capacity, willingness and readiness to give. Designs process for identifying and qualifying major gift prospects within our member base.
• Provides analysis and reports for the Advancement team and the Development Committee of the Board of Trustees.
• Prepares and manages department budgets and serves as project manager for the budget reconciliation process throughout the year.
• Coordinates production of the Newfields Annual Report in conjunction with the External Affairs, Publishing & Media, and Design departments.
• Working with Development and Design colleagues, continually improves donor recognition and stewardship programs.
• Prepares high-level presentations for the DDIA, Director and CEO, and other museum leadership as required.
Required Skills:
• Must demonstrate initiative, proactive problem solving ability, and a high level of attention to detail. 
• Must be able to work effectively across multiple departments and at all levels of the organization. 
• Skills are required in the areas of management, delegation, organization, data analysis, and customer service. 
• Strong analytical skills and excellent writing and editing skills required. 
• Ability to think creatively and develop effective donor correspondence required.  
• Must have exceptional interpersonal skills and be able to communicate professionally and diplomatically with a diverse group of staff, donors, and board members.
Education and/or Experience:
• Undergraduate degree required.  
• Minimum 3-5 years database experience required, preferably in the fundraising field. 
• Experience with Raiser's Edge strongly preferred. 
• Proven success at management of direct reports and delegation of tasks strongly preferred. 
• Donor relations experience preferred.  
• Experience working in arts organizations preferred.
Click the APPLY button to submit resume, cover letter and Newfields application, or mail to: to:  Newfields, ATTN: Human Resources, 4000 Michigan Road, Indianapolis, IN 46208.
No phone calls, please.

This position has been closed and is no longer available.
Charitable Advisors LLC


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