Charitable Advisors LLC
  • 27-Aug-2018 to 26-Sep-2018
  • - Indiana Library Federation
  • Indianapolis, IN, USA
  • Part Time
  • Indiana Library Federation offers pro-rated benefits to part-time staff, including paid time off and contribution to SIMPLE IRA

Indiana Library Federation (ILF) seeks a part-time Conference Manager to plan and execute 7 professional development conferences and events for staff of academic, public, school and special libraries. This position is part-time, with flexible hours except for days of events.
 
Organization Overview
Indiana Library Federation (ILF) is a nonprofit membership organization whose mission is to lead, educate and advocate to advance library services for the benefit of Indiana residents. ILF convenes at least seven (7) professional development conferences each year for the staff of academic, public, school and special libraries and their supporters. The ILF Conference Manager/Coordinator (title depends upon experience) is responsible for coordinating all aspects of professional development and conferencing opportunities offered by ILF to members and non-members and providing exceptional customer service in a team environment. The ideal candidate must have superb communications skills, project management and organizational skills, attention to detail and excellent customer service skills. Event management is preferred and may be substituted with demonstrated management of multiple complicated projects.
 
Position Duties & Responsibilities
• Coordinate all aspects of the annual, regional and specialty conferences and other events, including program content, special events, local arrangements, sponsors and the exhibit show.
• Engage volunteers and staff collaboratively in the development of purpose, content, promotions and processes.
• Utilize or oversee an online membership software program for processing memberships, conference registrations and other transactions, ensuring accurate set-up for quality processing of name badges, event counts, education units, fee collection, etc.
• Analyze survey data and evaluation feedback for continuous quality improvements, preparing appropriate reports for the executive director, committees and board.
• Ensure all required contracts and documents are completed in a timely manner (requests for proposals, speaker and venue contracts, insurance riders, promotional materials, etc.)
• Maintain complete and accurate files for all areas of responsibility.
• Working with the Executive Director, develop budgets, monitor expenses and other financials for all areas of responsibility to ensure revenue and expense budgets meet goals.
• Advise the Executive Director, committees and related groups on professional development and conferencing needs and trends. 
• Provide exceptional customer service to internal and external partners.
• Manage and perform other duties as assigned.
 
Qualifications, Education and Experience Requirements
• Bachelor's degree or equivalent experience.
• Highly developed interpersonal skills, ability to network and demonstrated level of poise and professionalism with members and vendors.
• To perform this job successfully, an individual must be able to be physically present in the office and energetic for all-day/multi-day events throughout Indiana.  Ability to climb stairs and lift boxes up to 25 pounds.
• Experience with conference/event/project planning, execution, evaluation and follow up.
• Dedication to detail, ability to juggle multiple projects simultaneously and ability to work in a small office environment. 
• Demonstrated success working with volunteers, committees and boards in a nonprofit organization.
• Must be computer proficient. Experience with cloud-based and premise-based softwares.
• Effective time management skills are essential with the ability to multi-task.  Must be able to meet deadlines.
 
ATTENTION: Be Prepared - To assist you and the search committee in discerning your match for the position, we suggest you prepare your responses to these questions prior to hitting "APPLY" to make your application. Applications will not be considered without question responses.
1. What experience or qualities makes you uniquely qualified for this position?
2. Tell us about how you have managed details in an event/project or in multiple, overlapping events/projects.
3. Describe your approach in working collaboratively with staff, volunteers, committee or board members. Give an example.
4. Projects/Events have hiccups. Describe an event or project where something did not go as planned and how you handled it or changed course.
 
Click the APPLY button to submit cover letter, resume, and salary requirements.
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