Charitable Advisors LLC
  • 05-Oct-2018 to 04-Nov-2018
  • - Dyslexia Institute of Indiana, Inc.
  • Indianapolis, IN, USA
  • Part Time

Are you looking to make a difference in the lives of young people? Do you excel on a fast-paced team? The Dyslexia Institute of Indiana is looking for an outgoing, results-oriented Operations Coordinator to run the office, market our services and produce events for our stakeholders.
 
About the Dyslexia Institute of Indiana
Believing that all people are entitled to fulfill their potential, the Dyslexia Institute of Indiana exists to serve children, adolescents and adults with specific learning disabilities. Dii has been effectively helping children with dyslexia in Central Indiana improve literacy skills since 1989. Dii serves students, parents, and educators who are impacted by dyslexia and other language learning difficulties through several primary programs, including one-on-one tutoring, Camp Delafield, psycho-educational evaluations, and parent and educator training.
 
Responsibilities
As the Operations Coordinator, you will be responsible for establishing the important "first impression" for the organization through marketing our services, greeting students and visitors at the office, connecting callers with resources and planning outreach and fundraising events. This position includes administrative responsibilities as the Operations Coordinator works hand in hand with the Associate Director of Operations and CEO.
 
Daily Office Operations 
• Greet clients and visitors to the office 
• Ensure office is opened on time and maintained in a clean and organized manner 
• Answer and direct incoming phone calls, answer questions and requests for  information 
• Email information about services as requested 
• Set appointments using organization calendar and send email confirmations 
• Assist with placement of tutoring students each semester 
• Prepare consultation and testing materials 
• Prepare training and presentation materials including handouts, PowerPoint  presentations and binders of information for attendees 
• Follow up with families regarding applications, information requests and  payment for services 
• Work hand in hand in with Operations team to ensure smooth business operations  across all platforms. 
 
Development 
• Lead volunteer events committee, organize monthly meeting and work hand in hand with Committee Chair to create new organizational fundraising opportunities 
• Spearhead fundraising event coordination and execution 
• Send timely acknowledgement of donations and gifts 
• Maintain volunteer and donor databases 
• Create online fundraising events through Dii's online fundraising suite "Classy" 
• Generate reports for leadership to review and assess fundraiser results   Marketing and Communications 
• Manage Dyslexia Institute of Indiana's social media presence. This includes creating a social media plan, posting daily to Facebook and Twitter, creating Facebook events, updating the Facebook page seasonally and responding to incoming messages and posts on Dii's Facebook page. 
• Write, design and create mailings to Dii audiences (donors, parents, alumni, employees, etc.) 
• Write, design and implement digital marketing newsletters:
    o Quarterly Friends of Dii newsletter o Monthly parent newsletter
    o Ongoing promotional emails to educators about upcoming training opportunities 
• Work with graphic designer and printer to develop marketing materials as requested 
• Update website with timely information 
 
Governance 
• Prepare materials for committee and board meetings as needed 
  
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bachelor degree or 5 years relevant work experience required. 
 
Language Skills 
Ability to read, analyze and interpret general business periodicals, professional journals, basic technical procedures or basic government regulations. Ability to write basic reports and business correspondence. Ability to listen carefully and speak clearly and persuasively in positive and negative situations. 
 
Mathematical Skills 
Ability to add, subtract, multiply, and divide in all units of measure. 
 
Reasoning Ability 
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Exhibit sound and accurate judgment and include appropriate people in decisionmaking process. 
 
Computer Skills 
To perform this job successfully, an individual will be proficient in the use of Microsoft Office Suite software, including Outlook, Word, Excel and Powerpoint. 
 
This individual will have an overall interest in creating interesting and professional graphics and maintaining the Dii brand in everything we do. Graphic design experience a bonus. 
Proficiency with Dropbox, Salesforce, MailChimp, and Formstack preferred, willingness to quickly learn and master required. Experience with Classy and Squarespace preferred, willingness to learn and master required. 
 
General ability to learn new software programs. 
 
Physical Demands 
While performing the duties of this job, the employee is frequently required to sit; use hands to enter data and write reports and correspondence on paper or keyboard; talk to employees and general public and to listen. The employee is occasionally required to stand or walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. 
 
Work Environment 
While performing the duties of this Job, the employee will work in a general office environment that is business casual, fun and educational. The noise level in the work environment is usually moderate to quiet and typical of an office environment.
 
Click the APPLY button to submit cover letter and resume to Bill Herman.



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