Charitable Advisors LLC
  • 22-Oct-2018 to 21-Nov-2018
  • - Presbyterian Church (U.S.A.)
  • Indianapolis, IN, USA
  • Hourly compensation rate will be commensurate with qualifications and experience (within the range of $20 to $25 per hour)
  • Part Time
  • no benefits associated with this part-time position

ORGANIZATION OVERVIEW
The Synod of Lincoln Trails is one of 16 synods (regional governing bodies) of the Presbyterian Church (U.S.A.) and responsible for mission and program coordination in the states of Indiana and Illinois. Within the Synod's boundaries are seven geographical presbyteries and one non-geographical presbytery (the Midwest Korean American Presbytery), 578 churches, and about 85,000 members engaged in worship and mission. The presbyteries and their churches reflect diversity in ethnicity, size, and membership.

The mission of the Synod of Lincoln Trails is to develop, nurture, and support leaders in partnership with our presbyteries and congregations, and to coordinate Presbyterian mission strategy within the Synod. We are seeking two part-time program employees – a Program Manager and a Program Assistant – to help us advance our mission.

POSITION OVERVIEW
In this redesigned role, you'll handle a variety of communication, financial and operational tasks to support the staff and programs of the Synod. You'll play a key role in advancing the mission of the Synod and to the smooth functioning of a collaborative environment by monitoring action plans and completing assigned tasks on a timely basis with minimal direction. You'll report to the Synod Executive and work closely with the Program Manager, Accountant, and Stated Clerk of the Synod.

WORK LOCATION AND SCHEDULE
This is a part-time position for 15 hours per week. We are seeking a candidate who could work Monday through Friday for three hours per day (preferably 11:00 am to 2:00 pm) in the Synod office; however, we are willing to negotiate the work schedule with the right candidate. The Synod office is located at the corner of Michigan Road and West 42nd Street.

RESPONSIBILITIES

Program Support and Communication (8 hours/week)
• Assist Synod Executive and Program Manager in planning, implementing and evaluating Synod programs, projects, and events and related marketing communications
• Manage the Synod's calendar
• Coordinate logistics for Synod events (conference space and technology, catering, hotel rooms, supplies, etc.)
• Create and manage online registration processes and forms
• Create and/or coordinate digital and print promotion for Synod programs and events, including regular website updates
• Utilize various communication platforms (Eventbrite, Facebook, Twitter, Constant Contact, MailChimp) to promote Synod programs and events, per direction from Synod Executive and Program Manager
• Curate photos for Synod programs and events
• Prepare presentations, handouts, nametags, and other materials for events and meetings

Office Administration and Team Support (5 hours/week)
• Respond in a helpful and timely manner to telephone and email requests for information, services, or concerns of the Synod
• Receive and distribute mail
• Proactively monitor supply inventory; order supplies as needed
• Proactively monitor and maintain office equipment, including copiers and printers
• Maintain Synod directory and contact lists
• Convert paper documents to digital, cloud-based files
• Utilize technology to efficiently schedule and hold calls and meetings (e.g., Doodle, Zoom)
• Assist Stated Clerk with distribution of meeting minutes
• Anticipate needs and assist colleagues with proofing/formatting documents, copying, and shipping

Financial Support (2 hours/week)
• Receive and log incoming checks; hand off to bookkeeper for deposit
• Stamp invoices and secure approvals; hand off to bookkeeper for processing
• Create and submit reimbursement requests for Synod Executive
• File payables vouchers and maintain vendor files to ensure compliance with audit standards
• File annual business entity and other government reports
• Send annual per capita statements and letters to Presbyteries

DESIRED EDUCATION AND EXPERIENCE
1. Some post-high school education required; associate's or bachelor's degree preferred
2. Relevant work experience in program support, office administration and finance
3. Previous experience in a small office environment
4. Demonstrable experience in creating compelling design, layout and content for print and digital marketing
5. Experience in a faith-based or non-profit organization preferred

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES
1. Cheerful, service-oriented attitude; eager to help others
2. Confident, professional, and flexible in interpersonal interactions
3. Excellent written and verbal communication skills
4. Highly organized; takes initiative, sets priorities, follows through
5. Attentive to details and accuracy
6. Highly proficient in Microsoft Outlook, Word, Excel, PowerPoint, Adobe Creative Suite/InDesign, and WordPress
7. Problem solver; finds and offers alternative solutions
8. Knowledge of standard office equipment and administrative practices
9. Knowledge of basic accounting processes, including roles of chart of accounts and accounts payable
10. Maturity and professional judgment; ability to maintain discretion with sensitive and confidential information

PERSONAL TRAITS FOR CULTURE FIT
1. Alignment with the mission of the Synod
2. Lifelong learner; desire to grow professionally and personally through interactions with diverse audiences
3. Comfortable in a highly-structured, procedures-based organizational system

TRAVEL
A personal automobile and valid driver's license will be required for occasional errands and offsite events. Travel expenses will be reimbursed by the Synod.

APPLICATION PROCEDURE
Application materials should include a resume with a cover letter of interest that specifically addresses how the candidate's experiences and qualifications meet the qualifications described in this position profile.

Click the APPLY button to submit your cover letter and resume. Thank you for your interest!
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