Administrative Assistant – Saint Joseph’s College of Marian University
- 16-Feb-2019 to 17-Mar-2019
- - Marian University
- Indianapolis, IN, USA
- Full Time
Marian University is seeking an Administrative Assistant for Saint Joseph's College of Marian University – Indianapolis. The Administrative Assistant provides administrative and clerical support to the Executive Director, faculty, and staff of @saintjoeindy. The person hired for this job must be a seasoned professional, who is skilled in technology, detail-oriented, be forward-thinking and anticipate needs, and must adhere to the strictest confidentiality regarding data and information.
The Administrative Assistant reports to, and primarily provides support to, the Executive Director, however will provide support to other roles/functions, as deemed necessary and appropriate.
Represent Saint Joseph's College of Marian University to both internal and external audiences.
Create program materials, in coordination with Marketing/Communications, such as awards and
leaflets for events.
Coordinates event planning for @saintjoeindy – both academic- and student affairs-related.
Coordinates, in conjunction with Marketing/Communications, all aspects of office mailings,
including mass mailings.
Prepare and maintain contracts for adjunct faculty.
Calendar coordination and respective communication related to that process.
Generates correspondence to and from @saintjoeindy.
Maintain and coordinate an accurate budget reporting for @saintjoeindy.
Provide support for faculty across all disciplines.
Maintain/track/report data, in conjunction with Institutional Research, for the college as needed.
Answers telephones and takes messages.
Schedules appointments and committee meetings.
Manages work-study positions.
Maintains office files, both digital and physical.
Maintains office and instructional supplies, including ordering, inventory, and supplying to end-
Other duties as assigned and logically associated with the position.
High school diploma or general education degree (GED).
Five or more years of related experience (preferably in higher education) and/or training or equivalent combination of education and experience.
Ability to write, analyze and interpret financial reports, and legal documents and utilize this information in planning processes.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Must be able to incorporate these conclusions/findings into strategic and tactical plans.
Excellent communication skills (verbal, written, and behavioral).
Ability to connect with a multitude of audiences.
Project and event management experience.
Strong initiative and critical-thinking skills. As stated above, we need a forward-thinking individual in this role. Someone who can "connect the dots" and anticipate needs.
Excellent follow-through with all constituents.
Commitment to world-class customer service.
The ability to multi-task, problem solve, and meet deadlines.
Thrive in a fast-paced environment.
Mastery skills with technology preferred, specifically with Microsoft products including Word, Excel, PowerPoint.
Bi-lingual candidates are encouraged to apply, especially English/Spanish-speaking persons.
Located within 10 minutes of downtown Indianapolis, Marian University is one of the nation's preeminent Catholic institutions of higher learning, and ranks as one of US News & World Report's top universities in the Midwest Region. Marian University was founded in 1937 by the Sisters of St. Francis, Oldenburg, Indiana, and the Franciscan Values that the Sisters ingrained into the university's culture are still prevalent today. The university has experienced tremendous growth in the past 15 years under the leadership of President Daniel J. Elsener, including the opening of the Marian University College of Osteopathic Medicine in 2013 – the state's first new medical school in 110 years. Marian University's football team has captured the NAIA national championship in 2012 and 2015. In 2016 and 2017, the women's basketball team won back-to-back NAIA national championships. Marian University is also home to the most successful collegiate cycling program in the nation, which currently holds 41 national titles.
Click the APPLY button to submit Resume, Cover letter, and the names and contact information of three professional references. Only complete applicant packets will be considered.
Marian University is committed to diversity and encourages persons from diverse backgrounds to apply for this position.
Marian University is an EOE
This position has been closed and is no longer available.
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