Administrative Coordinator - Great Families 2020 - United Way of Central Indiana
- 09-Mar-2019 to 08-Apr-2019
- - United Way of Central Indiana
- Indianapolis, IN, USA
- $20.51 per hour (equates to $40,000 annually)
- Full Time
- Complete Benefits Package Available
Community Impact Division
*Grant Funded thru December 2020. Retention bonus available upon completion of the grant cycle.
*Employment for this position is conditional upon a clear completion of NSOPW (Sex Offender) and criminal background checks. These checks are required by the Corporation for National & Community Service
United Way of Central Indiana recognizes that the key to success is a strong and cohesive team that works through shared values to achieve our mission. This position provides primary clerical/administrative, project and service coordination support of the Great Families 2020 initiative. The qualified candidate will help to ensure the timeliness and critical scheduling processes of the project that support Great Families 2020. In addition, provide project coordination for activities related to services, programs and collaborative initiatives involving external partners, including meeting and event management. Ability to create high quality power point presentations and handout materials in collaboration with the Great Families 2020 team.
Position Duties & Responsibilities
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
• Provide primary clerical/administrative support Great Families 2020 Director and team as well as other Community Impact team members as assigned.
• Manage the schedule/calendar and meeting requests of Great Families 2020 Director and Program Officers.
• Grant management, monitoring and record maintenance for all grants and funds including the Corporation for National Community Service (CNCS) Social Innovation Fund cooperative agreement and local funders that are providing resources for the Great Families 2020 Initiative.
• Track budget and match expenditures for Great Families 2020, including UWCI, federal, and subgrantee spending.
• Assist the Great Families 2020 Director and Program officers with tracking all compliance related to the SIF program.
• Coordinate information gathering and updating of internal and external reports.
• Proofread various letters, materials, and other documents (shared responsibility of others in Community Impact department and, occasionally, the Marketing department).
• Bridge various project components, including Community Impact staff, volunteers, agencies, internal staff, and consultants.
• Provide support to the grant monitoring for Great Families 2020. This includes compiling information regarding the programs and working with other Community Impact staff to prepare materials.
• Prepare high quality PowerPoint presentations, charts, and spreadsheets accurately and efficiently.
• Manage all aspects of preparation/management for meetings, which include assembling materials from other staff, track attendance, meeting notes, set up and logistics.
• Assist with planning of events, including meeting planning, implementation, and on- and off-site management.
• Promote a cooperative spirit within the organization and among internal and external United Way participants.
• Performs special assignments and other work, on an as-needed basis.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and be physically present in the office. The requirements listed below are representative of the basic knowledge, skills, and/or abilities required:
Must possess a high level of computer proficiency and knowledge of various computer and database software, with particular skill in Microsoft Excel, Word, PowerPoint, and Access. Effective verbal and written communication, editing, math aptitude, organizational, professionalism, customer service, multi-tasking, and interpersonal skills are essential. Ability to create high quality power point presentations and supporting handouts. High level of proofreading ability is essential. Must be self-motivated and able to consistently and effectively work in a fast-paced, sometimes stressful, environment. Ability to follow regulations and rules to help ensure program compliance. Ability to manage multiple projects and responsibilities, think and respond timely and be tenacious in handling tasks and be skillful in working with various personalities. Able to use good judgment in the areas of time constraints and job demands. Must be flexible and available to work overtime on occasion. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Undergraduate degree* and/or significant equivalent and relevant work experience in administrative & clerical support, coordinating projects, scheduling, or other tasks that involve coordinating activities between team members, subgrantees, and volunteers that include scheduling, budget tracking, tracking project status, etc.
*Work experience may substitute for education requirements on a case by case basis.
The physical demands described here are general representations of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, talk, and hear. The employee frequently is required to use hands to touch and handle objects. The employee frequently stands or walks.
• The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Office setting, with sustained use of a computer.
• The noise level in the work environment is minimal to moderate.
• Maintains personal/professional competency and works to create an environment of courtesy, respect, enthusiasm, and a positive attitude in all interactions both internal and external to the organization.
United Way of Central Indiana's team is evaluated on the following core competencies:
• Thinking Strategically
• Stakeholder Experience
• Effective Communication
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