Charitable Advisors LLC
  • 28-Mar-2019 to 27-Apr-2019
  • - Indiana Housing and Community Development Authority (IHCDA)
  • Indianapolis, IN, USA
  • Starting at $42,000 but commensurate with education and job experience
  • Full Time

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana's communities every day.  Find out what over 28,000 dedicated state employees have discovered – interesting jobs, excellent benefits, and work/life balance and advancement opportunities. A job in state government gives you the chance to impact the well-being of Indiana's communities with a career in public service.

About Indiana Housing and Community Development Authority
IHCDA's mission is to provide housing opportunities, promote self-sufficiency, and strengthen communities here in Indiana. IHCDA's work is done in partnership with developers, lenders, investors, and nonprofit organizations that use our financing to serve low- and moderate-income Hoosiers. We leverage government and private funds to invest in financially sound, well-designed projects that will benefit communities for many years to come.
 
About the job
The Community Programs Monitor contributes to fulfilling IHCDA's mission by helping the department meet strategic and annual goals. The Monitor oversees sub-grantee monitoring, provides training and technical assistance, and oversees external monitoring conducted through professional services contracts. The Monitor also conducts sub-grantee compliance training and responds to policy and procedural inquiries from sub-grantees.

This is a limited duration position.  Approximately1 to 3 years.

Essential Job Responsibilities:
Core Tasks:
• Ensure federal and state fiscal regulatory requirements are being consistently and effectively monitored under the Community Services Block Grant, Energy Assistance Program, Weatherization, and Individual Development Account grant programs, administered through Health and Human Services and the Department of Energy.
• Responsible for conducting the sub-grantee fiscal monitoring process including writing and distribution of monitoring notices, conducting onsite visits or desktop reviews, timely reporting and responses, tracking, follow up correspondence, and corrective action plans.
• Analyze monitoring results from monitoring reports and identify trends in findings and concerns that will assist in training and technical assistance.
• Evaluate the appropriateness and proper application of sub grantee cost allocation plans.
• Provide training and technical assistance to sub grantees, as established by regulations, policies, and laws related to the administration of the programs.
• Meet regularly with supervisor to ensure sub-grantee compliance of policies and procedures as well as successful delivery of programs of sub-grantees.
• Create and revise (as needed) a fiscal monitoring tool in which sub-grantees will be evaluated
• Provide consultation on monitoring plans for CSBG, EAP, WX, and IDA programs.
• Create and update external and internal standard operating procedures for monitoring and compliance as needed for CSBG, EAP, WX, and IDA programs.
• Assist with the development of the Community Services Block Grant, EAP, WX, and IDA State Plan.
• Coordinate audits with Community Programs Staff and auditor.
• Maintain positive and successful working relationship with all members of the Community Programs staff as well as local service providers.
• Represent IHCDA and Community Programs on external committees, at sub-grantee events, trainings, conference calls and webinars and at national organizations events.
• Tasks on an as-needed basis:
• Assist with grants and contracts to sub-grantees and professional services contractors including reviewing requests for proposal.
• Assist with preparing required federal and state reporting submissions.
• Assist with the issuance of grant agreements, amendments and required legal documents and complete the approval process, filing, distribution and budget set up through accounting in a timely manner, as needed.
• Assist with the grant closeout process, ensuring that sub grantees and professional services vendors' closeout within the required timeframes, as needed.
• Coordinate and implement the annual grant application procedures for the CSBG Innovative Programs and other annual grant funded projects, as needed.
• Perform related duties as assigned.

Preferred Experience:
• Bachelor's degree in business, public administration or related field.
• At least 5 years of relevant job experience.
• Strong financial background and ability to analyze financial statements.
• Experience working with monitoring and/or compliance issues preferred.
• Experience working with federal grant funding preferred.
• Experience with reviewing and evaluating Single Audits, claims, financial ratios, accounting, and OMB regulations.

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