Charitable Advisors LLC
  • 20-May-2019 to 14-Jun-2019
  • - Big Brothers Big Sisters of Central Indiana
  • Indianapolis, IN, USA
  • Full Time

The Executive Assistant provides support to the CEO in managing work related to Board, staff, key partners, and donors/funders.  This role provides an excellent opportunity to learn about all aspects of a non-profit organization, add value to the organization's operations and impact, and be part of an agency recently recognized as Agency of the Year by Big Brothers Big Sisters of America. 

Big Brothers Big Sisters of Central Indiana works to defend, ignite, and empower potential in youth through strong, enduring, and professionally-supported mentoring relationships between adult volunteers (Bigs) and children (Littles), ages 8 through 18, in Marion, Hamilton, and Johnson counties.  Big Brothers Big Sisters partners with parent/guardians, volunteers, schools, donors and others in the community to be accountable for helping youth in our program achieve
1) educational success,
2) avoidance of risky behaviors, and
3) higher aspirations, greater confidence, and better relationships. 

Position Duties

Executive Support:
• Provide administrative support to CEO and Board of Directors.
• Manage correspondence, draft and edit written communication and documents, and communicate on behalf of the CEO as requested.
• Coordinate, prepare for, and manage documentation and follow-up for meetings of the CEO.
• Compile reports and other information.
• Process purchase orders and expense reports.
• Maintain accurate records for contacts.
• Maintain a paper and electronic filing system.
• Provide support to donor/partner relations.
• Maintain constituent and staff confidence by protecting confidentiality.
• Provide support to CEO for hiring, onboarding, and performance management of staff.

Board Support:
• Serve as a primary staff point person for the Board in addition to CEO.
• Manage board communications, follow up, and information management.
• Coordinate board meeting preparation and execution.
• Provide staff support to Board committees as assigned.
• Establish and manage a standardized system for committee plans, rosters, agendas, minutes, and recordkeeping.
• Support board engagement efforts via execution and report on annual self-assessment, oversight of annual board engagement plans, etc.
• Establish and maintain annual board calendar.
• Provide support for other board-related work or projects.

Internal Communications:
• Manage and communicate agency wide calendar and communication.
• Plan and coordinate all-staff meetings, events, and retreats.
• Coordinate efforts to build a positive and aligned agency culture, specifically with staff.
• Coordinate recognition and appreciation efforts for staff, Board, and other key constituents.
• Oversee staff surveys/feedback and report on results.
• Serve as a staff liaison to the CEO.

Project Management & Partnership Support:
• Provide support for key agency partnerships, funders, and relationships such as the following: Big Brothers Big Sisters of America, Indiana Big Brothers Big Sisters State Association, United Way of Central Indiana, United Way of Johnson County, and any other collaborations or relationships as directed by the CEO.
• Oversee completion of the BBBSA annual self-assessment.
• Provide support for the development of the agency's strategic and annual operating plans.

General:
• Attend required meetings and events as scheduled.
• Establish and promote positive communication among all team members of BBBSCI to increase collaboration and reduce inefficiencies.
• Represent BBBSCI in a professional manner at all times, providing courteous service to both internal and external constituent and presenting a positive image of BBBSCI.
• Abide by BBBSCI policies and practices.
• Complete other duties as assigned.

Position Qualifications
High School Diploma; preferred Bachelor's degree with a focus in nonprofit management, marketing, or communications.  Previous work experience in administrative support, fundraising, or communications preferred.    Must be proficient in Microsoft Office software.  Will be required to participate in continuing educations programs as requested.  Successful candidates will be passionate about the Big Brothers Big Sisters mission, positive, accurate, proactive, results-oriented, reliable, and independently capable of performing complex and confidential duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts.

Click the APPLY button to submit cover letter and resume by June 14.



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Charitable Advisors LLC

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