Charitable Advisors LLC
  • 06-Aug-2019 to 05-Sep-2019
  • - Newfields
  • Indianapolis, IN, USA
  • competitive
  • Full Time
  • generous benefits package

The Newfields Foundation Relations Gift Officer develops and implements strategies that diversify contributed revenue income streams, securing operating, capital, and special project funding from foundation and government funding sources. The Foundation Relations Gift Officer will build strong relationships with current and prospective funder to Newfields, leading to a substantive increase in philanthropic support for Newfields' operation and programs. The Foundation Relations Gift Officer will work closely with members of the leadership team, internal programming staff, and curatorial staff to identify funding priorities and aligned funding sources, and then work to engage, solicit, and steward donors at the $5,000 and greater level. The gift officer will be responsible for researching, writing, and submitting proposals, letters, reports, and other materials necessary to secure grant support.  The Foundation Relations Gift Officer will juggle multiple, concurrent projects and be required to meet strict deadlines.
About Newfields
Newfields offers dynamic experiences with art and nature for guests of all ages. The 152-acre cultural campus features art galleries, lush gardens, a historic home, performance spaces, a nature preserve and sculpture park. From inspiring exhibitions in the IMA Galleries, to concerts in The Toby, to a stroll through The Garden with a glass of something cold, guests are invited to interact with art and nature in exciting new ways. Newfields is home to the Indianapolis Museum of Art, among the ten largest and ten oldest general art museums in the nation; the Lilly House, a National Historic Landmark; The Garden, featuring 40 acres of contemporary and historic gardens, a working greenhouse and an orchard; and The Virginia B. Fairbanks Art & Nature Park: 100 Acres, one of the largest art and nature parks in the country. The Newfields campus extends outside of Indianapolis with Miller House and Garden in Columbus, Ind.'one of the nation's most highly regarded examples of mid-century Modernist architecture. For more information visit
Primary Responsibilities: The following responsibilities describe the general nature of work for employees in this position, but this is not intended as an exclusive or all - inclusive inventory.
Prospect Management & Research
o Research and qualify ne w foundation or governmental funding prospects
o Evaluate existing foundation or governmental funding prospects for ongoing grant support.
o Write letters of inquiry and solicitation or attend meetings, participate in phone inquiries or other face-to-face explorations with funding prospects.
o Within six months, average 5 substantive contacts per month. By year two the expectation is 10 substantive contacts per month.
Portfolio Management & Fundraising
o Develop and manage a portfolio of new and existing foundation and government funders.
o Draft compelling grant proposal narratives for general operating support, capital, and restricted projects grants.
o Work cross-departmentally to secure budget, planning, and procurement resources to meet funder guidelines/requirements
o Communicate outcomes of funding proposals/commitments to all interested internal audiences and prepare any necessary recognition or press release requirements to marketing and design colleagues. 
o Maintain accurate and timely tracking of all donor activities using Foundation Relations spreadsheet tracker and Raiser's Edge 
Stewardship & Funder Communications
o Work with internal project directors to ensure grant-funded projects are on-track and all terms of grant agreements are fulfilled
o Submit project revisions to funders as necessary
o Collect statistical information, press, exhibition catalogues and images from internal and external sources for funder stewardship and institutional record-keeping
o Prepare and submit interim and final reports according to contractual obligations
o Ensure hard files and donor records are accurate and contain all correspondence and submissions.
o Represent Newfields at all funder meetings and events.
o Acknowledge and steward existing funders
Required Skills:
o Skilled facilitator, capable of articulating institutional objectives to funders
o Persuasive writing skills required
o Ability to effectively present information in one-on-one, small group, and formal presentations/public speaking required.
o High level of organization and accuracy.
o Handle information confidentially and manage donor relationships with high degree of personal integrity.
o Strong computer skills including Microsoft Office Suite and experience with Raiser's Edge donor database preferred
o Strong commitment to team work and ability to work effectively across multiple departments and at all levels of the organization
o Must demonstrate a high degree of creativity, energy, self-initiative, and responsive follow-through
Education and/or Experience:
o Undergraduate degree required; Graduate studies or Master's degree preferred. Minimum of three years of institutional fundraising experience, with an emphasis on proposal development, grant reporting and donor relations required.
o Experience working in a fast-paced, results-oriented environment with demonstrated flexibility to meet shifting demands and priorities. 
Click the APPLY button to submit resume, cover letter and application, or mail to:  Newfields, ATTN: Human Resources, 4000 Michigan Road Indianapolis, IN 46208

Newfields recognizes that museum audiences and their interests are changing, and as Newfields transforms our audience experience, we are creating expanded, innovative opportunities to actively engage and entertain our guests. Celebrating the diversity of our donors, guests, volunteers and staff is a key part of this Newfields vision. Diversity is understanding, respecting, and valuing differences, including, but not limited to, race, color, national origin, religion, sex, sexual orientation, gender identity, protected veteran status, disability, or any other legally protected status. 
Simply put, we believe our guests and donors are best served by a host team, comprised of both staff and volunteers, that reflects the diversity represented within our communities and that takes full advantage of the unique viewpoints, talents and experiences of each and every person who works here. We strive to attract and retain exceptional employees who feel comfortable in an inclusive culture that supports their ability to thrive and add their voice to the ongoing conversation.

This position has been closed and is no longer available.
Charitable Advisors LLC


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