Charitable Advisors LLC
  • 03-Sep-2019 to 02-Oct-2019
  • - Kappa Alpha Theta Foundation
  • Indianapolis, IN, USA
  • Full Time

The gift coordinator is responsible for accurately processing and recording donor and gift information in Theta Foundation's database. The position also creates and sends letters to donors to properly acknowledge gifts received.


Gift Processing & Data Entry
• Processes daily gift batches in a timely and accurate fashion, including batching checks and processing credit card gifts through PayPal and the website content management system; analyzes gifts to determine appropriate campaigns, appeals, and funds; verifies and prepares matching gifts for submission to matching agencies
• Assists with gathering documentation for annual financial audit
• Maintains database integrity by accurately entering donations, updating donor records, and adding new constituent records as needed

Gift Acknowledgement & Receipting
• Produces donor receipts and individualized acknowledgement letters for all gifts received in a timely and accurate manner
• Prepares acknowledgment cards and letters for donors and honorees
• Other duties as assigned, including but not limited to processing daily incoming and outgoing mail; reporting on the gift-entry process; and assisting with research, proofreading, and database updates; occasional after-hours or weekend work required during high-volume seasons

• Proficiency in relational database navigation, management, and maintenance; Microsoft Office suite; and standard office equipment
• Ability to use discretion in working with confidential and sensitive data required
• Exceptionally detail-oriented, with excellent organizational skills
• Outstanding oral and written communication skills
• Capacity to think strategically, with excellent problem resolution and analytical skills
• Ability to work independently
• Ability to adhere to deadlines and perform a high volume of routine tasks in a fast-paced environment

• Associate degree required
• Two to three years of experience in customer service and data entry preferred

Click the APPLY button to submit cover letter (which includes your salary requirements), resume, and a list of three references.
Charitable Advisors LLC
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