Charitable Advisors LLC
  • 09-Sep-2019 to 08-Oct-2019
  • - Family Promise of Greater Indianapolis
  • Indianapolis, IN, USA
  • Hourly wage commensurate with experience ($13-17/hour)
  • Full Time
  • SIMPLE IRA retirement plan with 2% employer match; Mileage reimbursement (travel is very minimal); Three weeks paid time off in first year

Family Promise of Greater Indianapolis (FPGI) is a small homeless shelter and follow-up program for families with children.  Though we operate a Day Center where our offices are located, eight families stay at night at a network of congregations.  We work to eliminate homelessness in Greater Indianapolis through our Interfaith Hospitality Network (IHN) shelter and our AfterCare program.  The offices are located at the Day Center at 1850 N. Arsenal Avenue, Indianapolis, IN 46218.

The goal of the 30-35 hours per week Office Manager position is to handle the administrative functions, including bookkeeping, of the organization so that the staff can help as many families as possible get into permanent housing.  Learn more at www.fpgi.org.

Responsibilities:

Bookkeeping (approximately 20 hours/week)
•         Pay all bills and deposit all donations and payments received.
•         Post all expenses and revenues to Quickbooks Online (training provided).
•         Prepare weekly donation log and expense log for board committee.
•         Prepare books monthly for reconciliation by treasurer.

Scheduling
• Keep a central online schedule at least one month in advance so that the Day Center always have coverage, including openers and closers; respond to schedule changes as they occur.
• Once per year in July-September, create a congregation hosting schedule for all 52 weeks of the year from the congregation availability survey.
• Prepare staff meeting agendas weekly.

Stakeholder Management
•         Manage donor thank you process and file management with the executive director.
•         Update or coordinate volunteers to update online donor/stakeholder database (SalesForce).

Reception
•         Answer phones and greet visitors for first half of each shift (reception relief arrives at 1:00 p.m. each day, and Wednesdays and Thursdays volunteers work reception 9:00 a.m. to 1:00 p.m.).
•         Respond to client requests as needed (e.g., printing/faxing a document, getting diapers or hygiene items from supply closet).

Other
•         As time allows, help with event planning and execution, including evening/weekend hours up to four times per year (mainly May and October).
•         Order and stock office/facility supplies.

Requirements
•         Ability to accept and not judge any family that calls Family Promise for help.
•         Superb attention to detail with financial matters, accounting for every cent.
•         Strong communication skills, especially by phone/email, with a customer service attitude.
•         A natural organizer and planner.
•         Ability to focus and also flexible in fast-paced and dynamic work environment.
•         Bachelor's degree (or equivalent experience).
•         Three years of administrative assistance of office management experience.
•         Strong proficiency in Microsoft Word and Outlook (Excel a plus).
•         Ability to read and understand bank statements, payroll reports, and account reconciliations.
•         Working knowledge of QuickBooks a plus (training can be provided).
•         Ability to pitch in with all staff and guests and take responsibility for our shared space.
•         Respect for confidentiality of personal information and financial information.
•         Able to walk up and down stairs.
•         Able to lift up to 30 pounds.

Schedule
•         The schedule has the potential to be flexible, but will ideally be Monday through Friday, 8:00 a.m. to 3:00 p.m. (clocking out for a half hour for lunch).
•         The exception is one day each week (ideally Wednesdays, but it can be flexible), work 6:00 a.m. to 12:30 p.m., as all staff take one regular day of the week to open the Day Center in the morning.

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