Charitable Advisors LLC
  • 18-Nov-2019 to 17-Dec-2019
  • - Gleaners’ Food Bank
  • Indianapolis, IN, USA
  • Full Time

Officer maintains a sound working knowledge of the food bank's programs and needs in order to prioritize grant proposals to private and public foundations that provide critical financial support.  With guidance from the Director of Grants and Foundation Relations, the Officer collaborates with corresponding staff to grasp the concept of a project, program, or operation for which funding is sought as defined by the food bank staffer who is responsible for carrying it out. The Officer researches grant-making organizations and analyzes them to identify potential funding sources for these projects, programs, and operations.  The Officer prepares, writes, submits, and executes critical follow up with grant-making representatives.  The Officer submits program reports when required by grant-making organizations and stewards relationships with key contacts at foundations.   

Position Essential Functions and Responsibilities: 
To be successful in this role, an individual must be able to perform in a satisfactory manner the functions/responsibilities listed below.  Nothing in this description restricts the right of management to assign or reassign duties and responsibilities to this job at any time, without notice; however, Gleaners will make reasonable accommodations to enable individuals with disabilities to perform these functions.  This job description is not an employment agreement or contract.

Essential Functions:
• Compile and write grant proposals exhibiting strong expository writing skills.
• With guidance from supervisor, develop and manage an ongoing list of funding priorities for each department as well as capital needs as defined by staffer responsible for implementing project, program, or operation.   
• Present the food bank's budget and convey a compelling case for support to grant makers. 
• Plan, coordinate, and develop proposals, including research, data collection, budget, and supporting materials, in collaboration with relevant staff.
• Execute reporting, compliance, and financial spending in accordance with grant funding guidelines. 
• Collaborate with communications and marketing staff to develop and maintain support materials needed for grant proposals, reports, and appropriate recognition. 
• With direction from supervisor, oversee grant management systems including annual calendar, revenue tracking report, and active grants spreadsheet.
• Conduct routine prospect research of grant-making organizations to determine potential sources of funding outside of established portfolio.
• Record donor and potential donor contacts in the donor management system in timely manner to reflect contact made/grant submission/grant report and other important outreach/contacts (e.g. CEO conversation).
• Steward key grant maker relationships with outreach to include notes, letters, phone calls, visits, contact with CEO, invitations to special events, etc. 
• Meet the goals set annually for amount of dollars raised, number of grants submitted, and stewardship activities important to building relationships for food bank mission. 

Administration
  o Manage expense budget within purview of supervisor. 
  o Contribute to the development of the fundraising budget and goals.
  o Maintain accountability to administrative systems and procedures, including submitting expense reimbursements, credit card reconciliations, invoices, etc. in a timely fashion or by deadlines assigned.
  o Plan, track, and report on individual and departmental work in support of organizational coordination and synergy.
  o Ensure appropriate staff informed of events and logistics/needs for the organizational calendar.
  o Keep outlook calendar updated to provide transparency on weekly activities and tasks, to promote productive time management, and to aid in collaborative engagement with advancement staff. 
  o Participate actively in staff meetings, retreats, and Board meetings when requested.
  o Contribute ideas and content for communications and marketing materials, especially as related to foundation support outlined in Director's area of purview. 
  o Ensure quality communications and reports follow all gifts received to provide thanks and documentation to donors.

Other Functions:
• Serves as a key spokesperson for the food bank when needed.
• Appropriately participate in activities that benefit Gleaners Food Bank, as needed.
• Support food bank fundraising efforts as directed.
• Promote a cooperative spirit within the organization and among internal and external participants.
• Perform other duties as assigned. 

Skills/Qualifications:
The requirements listed below are representative of the education, experience, knowledge, skills, and/or abilities an individual needs in order to perform this job successfully.

Education and/or Experience:
• Bachelor's degree and/or equivalent experience in related field.
• Minimum one to three years professional experience.
• Understanding of donor and foundation relationship management.
• Professional writing experience.

Language Skills:
• Strong interpersonal, verbal, written and presentation communications skills.
• Ability to professionally communicate with all audiences (volunteers, donors, corporate contacts, staff members, etc.). 
• Ability to effectively present information and respond to questions from groups of volunteers, general public, media and staff; an attentive listener.

Mathematical/Reasoning Skills:
• Strong math skills with the ability to analyze data and prepare reports.
• Experience with coordination and preparation of project budgets.
• Continuous improvement methodology.

Technical/Computer Skills:
• Proficient at Microsoft Outlook, Word, Power Point, Access, and Excel.
• Knowledge of and familiarity with donor database systems/CRM and online advocacy tools.
• Ability to work a computer, copier, fax machine, telephone, calculator.
• Ability to operate a cell or smart phone for all hours access.

Certifications/Licenses/Registrations:
• Valid driver's license/Clean driving record /Must be insurable by company vehicle insurance provider.

Other Skills and Abilities:
• Strong interpersonal and relationship development skills.
• Strong project manager with attention to details in planning and execution.
• Strong organizational skills, sound judgment, and timely and effective decision-maker. 
• Ability to think creatively with analytical abilities and identify and resolve problems effectively.
• Strong time management skills and the ability to prioritize a large number of tasks and meet deadlines.
• Competency in planning and execution of projects and plans, balancing short-term tactical and long-term strategies.
• A commitment to full and visible participation as a hunger relief leader in the community.
• Ability to work well, build rapport and make persuasive case for support with diverse constituent groups, both internally and externally.
• Ability to maintain confidentiality.

Core Competencies:
Communication, Customer Service, Reliability/Dependability, Respect and Integrity, Teamwork and Work Habits/Planning.

Physical Demands:
The physical demands described here are representative of those that an individual must meet in order to successfully perform the essential functions of this job.   Gleaners will make reasonable accommodations to enable individuals with disabilities to perform these functions.
• Ability to push, pull, lift, move and carry up to 25 pounds at least 1% of the time.
• Ability to move within/between Department or Facility.
• Ability to sit, stand, speak clearly, see, feel and have manual dexterity.
• Ability to drive.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Gleaners will make reasonable accommodations to enable individuals with disabilities to perform these functions.
• Both an office and a warehouse environment, which may be noisy.
• Maintain a flexible work schedule to meet the demands of executive management.
• Travel related to advancement of food bank within service area with occasional overnight stays.
• Fast-paced and deadline oriented.
• Work independently and with minimal supervision.
• Ability to work with others, both verbally and face to face.
• Frequent use of computer and software systems.
• Appropriate professional appearance expected.
• Position requires demonstrated poise, tact and diplomacy.
• Ability to work weekends and evenings occasionally as needed (special events/meetings).
 
Gleaners Food Bank is an Equal Employment Opportunity Employer and  provides equal opportunities for employment and advancement for all individuals, regardless of age, gender, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.

Click the APPLY button to apply online now.  Interested applicants should submit a writing sample from a recent project that conveys the candidate's substance, style, and organization. All items shared will be kept confidential. Please submit this attachment along with a completed resume and cover letter.
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