Director of Finance and Grants Management - The Coalition for Homelessness Intervention and Prevention (CHIP)
- 06-Jan-2020 to 06-Feb-2020
- - Coalition for Homelessness Intervention and Prevention (CHIP)
- Indianapolis, IN, USA
- $62,000 - $68,000 (dependent on experience)
- Full Time
- Complete benefits package available
The Coalition for Homelessness Intervention and Prevention (CHIP) drives a system-wide, community response to make homelessness rare, short-lived, and recoverable. Through leadership and collaboration, CHIP secures and leverages funding to support the homeless service sector, manages and analyzes data at both a micro and macro-level, advocates for policy change and the local, state, and federal levels, and project manages the strategies identified in the Community Plan in partnership with key stakeholders. CHIP serves as the collective impact lead or backbone agency working towards the goal of ending homelessness in Indianapolis.
CHIP recognizes the key to success is a strong and cohesive organization that is well-managed, supported, and fiscally sound. The Director of Finance and Grants Management is responsible for monitoring, supporting, and ensuring the effective administration, oversight, and analysis of the organizations finances. The Director will work closely with the Executive Director, the Executive Assistant/ Office Operations Coordinator, the CHIP Board Treasurer, the United Way of Central Indiana, the external auditors, and external vendors to ensure the timely administration and execution of contracts, invoices, payments, and financial reports. This position is responsible for the fiscal management, oversight, and financial reporting for the organization.
Position Duties & Responsibilities
The following duties and responsibilities are intended to describe the general nature and scope of work of this position. They are not intended to be completely exhaustive or inclusive of all responsibilities, duties, and skills required:
Accounting & Financial Analysis
• Process all accounting and financial transactions
• Ensure sound fiscal management and reporting to foundations, federal, state, and local agencies and other non-profits
• Coordinate with executive director and project managers to ensure compliance with the terms and conditions of grant and contract agreements as well as with the organization's accounting policies and procedures
• Prepare organizational budgets and monthly financial summaries, to track trends, understand allocations, adjust for budgetary changes
• Work with the Executive Director to develop and execute an annual balanced budget
• Work with the CHIP Board Treasurer to prepare financial reports to the CHIP Board of Directors
• Serve as the primary liaison with the United Way of Central Indiana to ensure accurate accounting, including accounts payable approvals, personnel costs, journal entries to the general ledger timesheets, financial reports, etc. to maintain and support the fiduciary partnership with United Way of Central Indiana
• Oversee and manage contracts with vendors, landlord, consultants, etc.
• Assist auditors with annual audit and 990
• Develop, maintain, and manage the organization's grants administration processes
• Tracking and reporting of grant funds
• Assist project managers in complying with grant financial and program requirements
• Communicate with project managers routinely regarding available fund balances, internal, and external fiscal reports
• Complete financial reports for local, state, and federal grants
• Lead the development of grant proposal budgets for new awards
• In collaboration with executive director and project managers, review and monitor agreements with sub-grantees and consultants to ensure adherence to policies, procedures, and reporting requirements
• Act as a liaison to auditors regarding federal grant awards
• Maintain and oversee data base with accurate and up-to-date grants, contracts, reporting requirements
The requirements lists are representative of the basic knowledge, skills, and/or abilities required. Reasonable accommodations may be made to ensure individuals with disabilities are able to perform the essential functions.
The individual in this role must have a high-level of integrity and professionalism. A successful candidate will need to embody all of the following:
• Ability to read, interpret, and understand financial statements
• Understanding of nonprofit accounting, particularly in terms of grant allocations
• Ability to exercise discretion and maintain confidentiality
• Self-motivated and able to work independently and as part of a team
• Ability to work with a range of personalities and work styles of staff and external stakeholders at all levels of an organization
• Ability to multi-task and meet multiple deadlines
• Ability to manipulate, analyze, and interpret financials
• Effective communication skills (verbal, written, and interpersonal)
Education & Experience
Candidate MUST have accounting background. Bachelor's degree in accounting, finance, or business. 3-5 years of experience, with some non-profit accounting and grant management experience. Expertise with Microsoft Office applications (Outlook, Excel, Word, PowerPoint) and QuickBooks required. Experience with Intacct preferred.
The physical demands described are general representations of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to ensure individuals with disabilities are able to perform the essential functions.
• Employee is regularly required to sit at a desk in an office setting.
• Employee may occasionally have to lift and/or move up to 20 pounds.
• Employee is required to use a computer and monitor and specific vision abilities required by this job include close vision and the ability to adjust focus.
• Employee is required to use general office equipment, including copier, telephone, computer, projector, conference phone, etc.
The work environment is an office setting inclusive of individual offices and shared meeting space. The employee will have an independent, private office with a window. The work environment is best captured as constantly evolving and changing to meet demands. Employee must be adaptive to change and able to thrive in a culture of continuous improvement. The work environment can also be described as:
• Moderate degree of noise
• Fun yet professional
• Flexible with a high-degree of autonomy
• High-pressure at times
The office is open Monday – Friday between 8:30 AM – 5:00 PM. The standard work week is based on 37.5 hours on average. Holiday, vacation, personal, and bereavement days are included. Parking in onsite and free. The office is located on the 3rd floor with both stair and elevator access.
• Strategic Thought
• Critical Inquiry and Analysis
• Systems-based Practice
• Effective Communication
• Teamwork and Collaboration
• Inclusivity and Equity
Click the APPLY button to apply online now.
Note: United Way of Central Indiana serves as the fiduciary for CHIP. However, all hiring and personnel decisions are made by CHIP.
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