Charitable Advisors LLC
  • 27-Jan-2020 to 27-Feb-2020
  • - United Way of Central Indiana
  • Indianapolis, IN, USA
  • $20.51 per hour
  • Full Time
  • Complete Benefits Package Available

Community Impact Team

United Way of Central Indiana recognizes that the key to success is a strong and cohesive team that works through shared values to achieve our mission. The Community Impact Operations Coordinator provides primary administrative support and project coordination in the Community Impact department. This position will ensure the timeliness and critical scheduling processes of each project from initiation to completion that support UWCI's efforts around Education, Financial Stability, Health and Basic Needs. Additionally, this position will provide project coordination for activities related to collaborative initiatives involving external partners.

Position Duties & Responsibilities
The following statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. 
• Provide primary administrative and project support to Community Impact team members as assigned.
• Serve as backup to Community Impact Executive Assistant. 
• Manage all aspects of preparation for volunteer meetings including gathering and preparing materials, sending invitations, tracking attendance and quorum, recording minutes, ordering catering, utilizing meeting management software, meeting set up and logistics.
• Provide customer service in a courteous and professional manner including, greeting and directing visitors, taking and delivering phone or visitor messages and providing information or routing call to appropriate staff.
• Assist with department events, including planning, implementation, and on- and off-site management. May include volunteer and staff coordination.
• Track usage of and reconcile monthly billing for the Community Impact department credit card.
• Serve as primary contact for OnePurpose departmental site, SharePoint folders and digital signage.
• Manage, monitor and maintain records and reports for Community Impact programs.
• Reconciliation of invoices, invoice processing and payment in coordination with finance/accounts payable.
• Coordinate information gathering and updating of internal and external reports and databases.
• Bridge communication between various project components, including Community Impact team, volunteers, partners, internal staff, and consultants.
• Proofread department letters, materials, and other documents to ensure clarity and compliance with company standards.
• Prepare electronic presentations, charts, and spreadsheets accurately and efficiently.
• Assist in travel arrangements including flights and ground transportation as needed.
• Other duties as assigned.

Qualifications
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily and be present in the office while performing those functions. The requirements listed are representative of the basic knowledge, skills, and/or abilities required: 
Must possess a high level of computer proficiency and knowledge of various computer and database software, with particular skill in Microsoft Excel, Word, and PowerPoint. Effective verbal and written communication, editing, math aptitude, organizational, professionalism, customer service, multi-tasking, and interpersonal skills are essential. High level of proofreading ability is essential. Ability to manage multiple projects and responsibilities, think and respond timely, be tenacious in handling tasks and be skillful in working with various personalities. Must be flexible and available to work overtime on occasion.

Education and/or Experience
Undergraduate degree preferred, but not required. At least 2 plus years' experience in administrative support, coordinating projects for a team, meeting planning including scheduling, coordination and execution. Proficient in all Microsoft products including Outlook, Excel, Word and PowerPoint required. Excellent verbal and written communication skills also required. Must be collaborative and adaptable to change.

*Work experience may substitute for education requirements on a case by case basis. 

Physical Demands 

The physical demands described here are general representations of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, talk, and hear. The employee frequently is required to use hands to touch and handle objects. The employee frequently stands or walks.
• The employee must occasionally lift and/or move 10 pounds or more.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Open office environment, with sustained use of a computer.
• The noise level in the work environment is minimal to moderate.
• Maintains personal/professional competency and works to create an environment of courtesy, respect, enthusiasm, and a positive attitude in all interactions both internal and external to the organization.

Core Competencies
United Way of Central Indiana's team is evaluated on the following core competencies:
• Courage
• Accountability
• Respect
• Excellence
• Thinking Strategically
• Stakeholder Experience
• Effective Communication

EOE.

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Charitable Advisors LLC

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