Charitable Advisors LLC
  • 09-Mar-2020 to 08-Apr-2020
  • - Newfields
  • Indianapolis, IN, USA
  • competitive salary
  • Full Time
  • generous benefits package

This position will provide administrative and project support to the Deputy Director for Institutional Advancement and the development program operations to help ensure the effective and efficient implementation of fundraising and donor and volunteer relations and maximize contributed revenue.
 
About Newfields
Newfields offers dynamic experiences with art and nature for guests of all ages. The 152-acre cultural campus features art galleries, lush gardens, a historic home, performance spaces, a nature preserve and sculpture park. From inspiring exhibitions in the IMA Galleries, to concerts in The Toby, to a stroll through The Garden with a glass of something cold, guests are invited to interact with art and nature in exciting new ways. Newfields is home to the Indianapolis Museum of Art, among the ten largest and ten oldest general art museums in the nation; the Lilly House, a National Historic Landmark; The Garden, featuring 40 acres of contemporary and historic gardens, a working greenhouse and an orchard; and The Virginia B. Fairbanks Art & Nature Park: 100 Acres, one of the largest art and nature parks in the country. The Newfields campus extends outside of Indianapolis with Miller House and Garden in Columbus, Ind.'one of the nation's most highly regarded examples of mid-century Modernist architecture. For more information visit discovernewfields.org.

Primary Responsibilities:
The following responsibilities describe the general nature of work for employees in this position, but this is not intended as an exc lusive or all - inclusive inventory.
 
• Provides administrative support to the Deputy Director for Institutional Advancement, including:
 o Calendar and scheduling management comprising internal and external meeting coordination.
 o Provide briefings and research on high-level current and prospective donors for Deputy Director for Institutional Advancement, President/CEO, and committee leadership prior to meetings. 
 o Help manage donor follow-up, including developing relationships with high-level key donors serving as representative for Deputy Director for Institutional Advancement.
 o Makes travel arrangements for the Deputy Director for Institutional Advancement, coordinates and arranges necessary meeting logistics, restaurant reservations, etc.
• Serves as the administrative liaison to the Campaign Cabinet including:
 o Develop meeting agendas and prepare materials for presentations, handouts, and correspondence on behalf of the Deputy Director for Institutional Advancement, President/CEO, and cabinet leadership. Records, transcribes and circulate minutes.    
 o Serve as key member of the campaign planning team, expanding capacity of campaign management through project management and implementation of campaign cultivation and stewardship programs.     
• Serves as the administrative liaison to the Governance Committee including:
 o Assist in the preparation of materials for presentations, handouts, and correspondence on behalf of the Deputy Director for Institutional Advancement, President/CEO, and committee leadership. Records, transcribes and circulate minutes.  
 o Provide project management for Governance Committee including but not limited to Distinguished Service Award and nominee events.     
• Provides support on project management including providing strategy and guidance on implementation for high-level donor cultivation events, donor events, meetings and campaign travel program.
 o Working in collaboration with President/CEO, Deputy Director for Institutional Advancement and relevant Senior Leadership members.
 o Assist in the development of campaign events related to donor cultivation and stewardship and campaign communication plan. 
• Handles administrative duties for the department, including invoices, reimbursements, check requests, and purchase orders.
 o Processes Gift Officer expense receipts and reimbursements
 o Purchases and maintains office supplies and equipment
• Maintains files and other records and documents using the Raiser' Edge database.
• Represents Newfields to the public, employees, donors, funders, boards, volunteers, visitors and members.
 
Required Skills:
• Must be able to maintain absolute confidentiality. 
• Excellent interpersonal skills incl. telephone etiquette skills.  
• Must be polished and maintain a professional demeanor and work as part of a team. 
• Extreme efficiency/organizational skills.
• Knowledge of office supplies and equipment. 
• Ability to multitask and prioritize.
 
Education and/or Experience:
• College degree preferred.  
• Minimum five years related work experience.  
• Museum experience is preferred but not necessary.
 
Click the APPLY button to submit cover letter and resume.  No phone calls, please.
Charitable Advisors LLC
  • Apply Now

  • Share This Page

.
Charitable Advisors About Us Subscribe Contact Us Home Post a Job Facebook Twitter LinkedIn FAQ Instagram Blog YouTube Nonprofit Job Board Advertisting/Sponorship E-newsetters Resources Consulting