Charitable Advisors LLC
  • 09-Mar-2020 to 08-Apr-2020
  • - Riley Children’s Foundation
  • Indianapolis, IN, USA
  • Full Time

The Event Sales Manager is part of the Operations Team and reports to the Museum Director. In this position, the Event Sales Manager advertises and sells third-party events, such as weddings, meetings, and group tours. In addition, the Event Sales Manager assists the Museum Home Program Specialist in planning and supervising events for Museum Home Programming (poetry series, lectures, etc.), as well provide guided tours of the Museum Home as needed.

1. Events
• The Event Sales Manager advertises, sells, and manages the three main types of events that are hosted at the JWR Museum Home with responsibility for sales of $85,000 annually the first year. The three event types include:
 o Private Event Rentals –Act as the primary staff member responsible for selling, planning and managing these events for third parties, which could include time commitments outside of normal business hours. Analyze the market and determine the best ways to market the event space to grow the number of private rentals at the JWR Home.
 o JWR Home Programming – These include any event, lecture, or display planned and implemented by the JWR Home or Riley Children's Foundation. This position plays a vital role in planning, managing, and advertising these events in cooperation with the rest of the JWR Home staff.
 o Group Tours – Any tour greater than ten people qualifies as a group tour and often requires special considerations and additional planning. This position will assist with recruiting, planning, and managing these large tours.
• Marketing and Sales: Actively find new clients to rent the Visitor Center, and advertise the availability of our rental space and upcoming James Whitcomb Riley Museum Home programs. Connect with group tour planners, bus operators, schools, and other interested parties or individuals to recruit additional large tours.
• Logistical Planning
 o Planning: Develop event project plan based on event goals. Use the plan as a roadmap for executing event details and managing every aspect of those details – from budget to day-of and post-event debriefing.
 o Coordinating: Coordinate the event center and all third-party vendors to ensure proper delivery and set-up leading to a successful event.
 o Continuous Improvement: Propose new ideas to improve the event's logistical planning and implementation process.
• Oversee Events: Be present to oversee private event rentals. This may include time outside of normal Museum operating hours. This will also include Riley Children's Foundation events.
• External Communications, Website and Digital Marketing Efforts: Identify external avenues to advertise the Visitor Center space and upcoming events digitally and otherwise. This would include online event calendars and websites such as Visit Indy. Determine the best places to put Museum Home resources to achieve the desired results.
• Event Schedule and Implementation: Manage event schedule to ensure that all visitors and renters have an excellent customer experience.
• Event Setup: Assist in the setup of events, including moving furniture and equipment.

2. Tours
• Lead Tours: Must be able to give the standard Museum tour to any visitors to the James Whitcomb Riley Museum Home.
• Special Tours: Must be able to adapt the basic tour to meet the varying needs of event attendees, school groups, or other large groups.

3. Administrative
• Cleaning: Maintain the cleanliness of the James Whitcomb Riley Museum and Visitor Center through regular cleaning, and a yearly deep cleaning in January.
• Museum Operation: Partner with Museum staff to maintain smooth operation of the Museum during visitor hours and special events. Assist other staff members as needed.
• Meetings: Prepare for and actively participate in all Riley Children's Foundation meetings as appropriate. Ensure expectations and tools for meeting agendas and follow-up are implemented.
• Budget: Work with your officer/direct manager to develop, manage and monitor the budget, staying within overall budget guidelines.
• Technology: Understand and effectively use the technology available at the Riley Children's Foundation.
• Compliance: Ensure strict compliance with all Foundation policies, as well as local, state and federal laws that govern business practices.

4. Other Duties as Assigned
• Riley Children's Foundation events: Participate in Riley Children's Foundation Events as requested.
• Other duties as assigned.

To perform this job successfully, an individual must have the following education and/or experience.
• Education: Bachelor's degree required. Preference for Communications, Public History, or Museum Studies degree.
• Experience: Minimum 3 years' experience with event sales and management. Preference for experience in planning, attracting, and managing events, museum programming, and group tours.
• Certifications: Must have current first aid and AED/CPR certification or be willing to obtain within 3 months.
• Skills: Ability to learn JWR Museum history. Strong independent judgment, strategic and diplomatic thinking. Strong attention to detail. Excellent interpretive, interpersonal and oral/written communication skills. Ability to plan and organize multiple projects simultaneously. Clear, succinct and positive verbal communication. Professional, enthusiastic, engaging spokesperson. Ability to communicate effectively to a wide range of target audiences including board members, donors, visitors and vendors. Ability to work effectively with a wide range of people from children to adults. Collaborative spirit. Skill at building and maintaining collaborative relationships. Proficiency in Microsoft Office products with a key focus on Word, Excel and Outlook; experience with SharePoint is a plus.
• Qualities: Personal belief in Riley Children's Foundation vision, mission, core values and strategic direction. Results oriented. Ability to work independently under pressure and to effectively prioritize a varied and diverse workload. Creative and resourceful. Inquisitive and sharp minded coupled with demonstrated aptitude for marketing and managing an event venue. Self-motivating and self-starting. Ability to take quiet pride in one's work. Perseverance. Highly energetic. Optimistic and positive. Team player. Must adhere to the highest ethical standards. Professional demeanor.

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This position has been closed and is no longer available.
Charitable Advisors LLC


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