Charitable Advisors LLC
  • 28-Apr-2020 to 22-May-2020
  • - Humane Society for Boone County
  • Lebanon, IN, USA
  • Experience Dependent
  • Full Time

Humane Society for Boone County is seeking a highly organized professional to serve as our inaugural Executive Director. This successful self-starter will assess our needs, develop and implement plans across the agency and quickly diversify our already successful fundraising efforts. She or he will supervise staff and volunteers, represent our organization in public and continue to build a world-class animal welfare agency. Above all, she or he will share our commitment to save all animals we serve and practice compassionate euthanasia if, and only if, all other options have been exhausted.

This full-time salaried position offers flexible daytime hours, Monday through Friday. Occasional weekend or evening hours will be required, including emergency animal welfare situations and our monthly board meetings.

Start date: June 2020

Key Responsibilities
Established in 2009, the Humane Society for Boone County opened a facility in 2018 and now manages a $250,000 annual budget through the hard work of 100+ dedicated volunteers. This new position will close policy, communication, supervision and procedural gaps that have naturally emerged through our growth and success.

Many duties are common to most nonprofits: uphold our mission, promote our goals and advise and report to our Board of Directors; plan, organize, manage and supervise all aspects of operations at the Humane Society for Boone County as established by our Board of Directors and its policies; and serve as a dynamic liaison between our Board, shelter staff/volunteers, the community-at-large, our customers and the animals we help.

Specific to our agency, the executive director will directly or indirectly supervise volunteers who have primary responsibility for daily operations and re-align functions better suited for paid staff. The new director will ensure tasks are accomplished even when volunteers fail to do so. She or he will assume daily supervision of  two new PT employees, both hired after October 2019 and currently supervised by our Board Chair. She or he will continue to build a state-of-the-art, best practice humane society culture.

Specifically, the Executive Director will:

Finances and Fundraising
• Create and manage an annual budget, both capital and programmatic
• Manage daily finances and monthly reporting, coordinating this work with our board treasurer and/or contracted bookkeeping
• Dedicate up to 25% time to fundraising, with the ability to adjust to the needs of events and projects.  This includes: finalizing and managing a robust, re-aligned, diverse fundraising plan with tiered individual and corporate gifts and a maximum of 2-3 annual events; building and maintaining a donor database; successfully reaching fundraising benchmarks; supervising or working with fundraising volunteers or volunteer teams; where appropriate, apply for local, regional and national grants that help our agency reach its strategic goals and successfully administer those external grants and contracts
• To make funding and grant requests which align with the organization's values and ethical practices
• To ensure that any restrictions on funds are identified and accounted for per organizational policies and accounting principles
• Establish annual endowment goals and policies in coordination with our Board of Directors

Staff and volunteers
• With our Board's risk management committee, further refine and consistently execute employee and volunteer policies
• Hire, train, supervise, set goals with and annually evaluate all agency staff
• Directly supervise volunteer team leads
• Directly supervise two employees, including Volunteer Program Manager and Facility Manager.

Public Engagement
• Actively build, coordinate and evaluate strategic partnerships, including Animal Control, city/county councils, elected officials, local veterinarians and pet supply stores and any entity co-existing on shelter property
• Represent the organization with consistent, timely and high-quality public interactions
• In cooperation with volunteers, create a plan for and coordinate a cost-effective, county-wide humane education strategy
• In cooperation with volunteers, coordinate an effective marketing and communication strategy that, at minimum, includes social media posts, newsletters and press releases
• Coordinate volunteers to manage and schedule receipt of physical donations at the facility. Ensure the agency receives useful donations OR declines offers of donated goods OR diverts donations to others

Operational Quality
• Working with volunteers, ensure the mental and physical health, well-being, and successful placement of all animals in our care
• Create and oversee execution of organizational policies; recommend policies to the Board that reduce organizational risk or improve long-term viability and success of our mission
• Create and oversee operational procedures which encompass best practices
• Based on strategic and annual goals, establish quarterly benchmarks for quality and quantity based on industry standards and discuss findings with Board; annually evaluate all programs and services
• Using existing agency platforms, establish a consistent data collection system for all areas of operations
• Ensure all software and platform subscriptions are optimally used by staff and volunteers (e.g. timely inputs of donations, adoptions and animal-related information); per Board policies, ensure all paperwork and records are maintained, forwarded and updated
• Develop a plan to offer regular open hours to the public; post hours on the website and communicate widely; ensure that our customer experience is positive, consistent and professional
• Establish additional volunteer or paid positions needed in all areas of the organization to improve quality, consistency and impact
• Oversee facility and property maintenance, repairs and long-term capital needs (e.g. expanded facilities, capital campaigns to replace and repair large expenses.)

Board and Organizational Goals
• Establish a positive working relationship with the Board as a body; create clearly-defined boundaries re: the Executive Director's responsibility over daily operations, supervision and annual goals and the Board's broader strategic responsibility to ensure adequate resources, policies, connections and support
• Together, establish annual Executive Director goals; create and manage agency's annual goals and workplan
• Together, create and implement future 3 year strategic plan with board guidance.
• Provide regular reports as required by the Board Chair (e.g. shelter statistics, progress on goals, announcements)
• Attend all Board and Executive Committee meetings; bring major issues or questions to the board or committee for its consideration or guidance; recommend policies; answer questions re. submitted reports
• Forward names of quality candidates to the Board's recruitment committee and any committee chairs
• To help the Board support the agency's fundraising goals and any related staff and volunteer duties, train or connect Board members with opportunities to build its own fundraising competencies and confidence

Skills, Education and Job Requirements

• Excitement about our mission and a "service" orientation
• Demonstrated ability to manage programs, including planning, prioritizing, managing time, meeting deadlines, and managing multiple projects at one time
• Excellent and compelling written and verbal communication skills
• Demonstrated problem-solving and resourcefulness skills that are proactive, creative and quick
• Attention to detail and a penchant for quality
• Patience, resilience and a sense of humor in times of re-alignment and change
• Demonstrated ability to influence others to complete duties and approach work in a positive manner
• Excellent listening skills and ability to receive constructive criticism
• Natural inclination to create community and interact well with a diverse group of volunteers and the public
• Professional, calm communication skills, demonstrating emotional intelligence, positive customer service and an upbeat team-oriented attitude, especially in high-stress moments
• Ability to lead professional, compassionate, honest conversations
• Comfortable asking "why" questions and holding everyone accountable for policies, procedures and benchmarks

Education and Experience
• Minimum associate degree in animal welfare, nonprofit, education, business or finance (required)
• Proven experience as a self-starter, motivated and self-directed (required)
• 3-5 years leadership over successful fundraising activities, to include but beyond events (required)
• 1+ years staff supervision experience (required)
• 2-4 years program management (required)
• Senior or executive level experience (preferred)
• 1+ years working in or volunteering at an animal welfare organization (preferred)
• 2-4 years managing volunteers (preferred)
• Certificate in Fundraising Management, Certificate in Fundraising Leadership or related coursework (preferred)
• 1+ years serving on a well-functioning Board or working with a well-functioning Board (preferred)

Work Environment
• Primary duties completed at our shelter (or property)
• Office space might be shared, private office space is possible in future
• HSforBC uses Microsoft products and online platforms (for clinic, volunteer management and fundraising)
• Must have a mobile phone with unlimited text service
• Must be physically able to lift a minimum of 15 pounds
• Must have a reliable mode of transportation

Click the APPLY button to submit resume and cover letter by May 22nd. Include names, email addresses and phone numbers of three (3) references that can attest to your skills and abilities specific to this job description.
Humane Society for Boone County welcomes all applicants from any age or stage. Our priority: to find the best candidate to fulfill these duties to a high standard.

This position has been closed and is no longer available.
Charitable Advisors LLC


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