Charitable Advisors LLC
  • 17-Aug-2020 to 16-Sep-2020
  • - Keep Indianapolis Beautiful, Inc.
  • Indianapolis, IN, USA
  • Part Time

Our Mission Keep Indianapolis Beautiful (KIB) is an environmental and community nonprofit with a mission to help people and nature thrive. We partner with neighborhoods, local government, universities, community groups, and businesses to achieve our vision of an Indianapolis that is loved, cared for, and ecologically rich. We are also one of the most volunteered-for organizations in Indianapolis, working with about 20,000 volunteers each year to plant trees and native landscapes, organize litter cleanups, turn vacant lots into pocket parks, create outdoor classrooms, restore habitat, and educate and employ youth.

KIB helps people and nature thrive most effectively when we reflect the diversity of perspectives, voices, and abilities found throughout our city. The principles of diversity, equity, and inclusion are essential to our work'from supporting biodiversity in nature to engaging communities. KIB is an equal opportunity employer that encourages applicants' including persons of color; people who are LGBTQ; veterans; people who are multilingual or multicultural; and individuals of various ages and abilities'to help us create a team with a broad range of backgrounds and thinking.

Position Summary
 
The HR Manager is responsible for the administration of HR functions, including employee relations, benefit administration, and compliance management for the organization.  The HR Manager will work with all employees throughout the organization and will be instrumental in developing a culture that is inclusive for all.  The ideal HR Manager is someone who is trustworthy, empathic, enjoys working with people, and demonstrates the flexibility to manage many situations and provides direction and/or feedback to both the management team and staff. 
 
Duties, Functions and Responsibilities:  

Employee Relations
• Lead internal and external recruitment efforts, partnering with all programs.
• Identify and source opportunities for hiring initiatives that focus on diversity, equity, and inclusion.
• Prescreen all potential candidates and coordinate scheduling of in person interviews.
• Manage on-boarding and off-boarding of employees, annual open enrollments, background checks, and employment relations.  
• Partner with management to develop, communicate, and implement Human Resource policies, procedures, and compliance with labor laws, including documentation of all employee status changes, monitoring of compliance with employee handbook, etc.
• Oversee and manage employee grievances and work with management team to address employee concerns.  
• Assist with employee communication and feedback by monitoring organizational culture to ensure it is in alignment with accomplishing organization goals. 
• Monitor completion of quarterly and annual reviews and provide guidance on progressive disciplinary steps if needed.
 
Payroll and Benefits
• Manage employee benefits, including updating employee records in ADP.
• Working with benefit providers to optimize benefits.
• Oversee employee file management. 
• Serve as backup for preparation and processing bi-weekly payroll.
• Perform all calculations for final checks, PTO payouts, involuntary deductions, garnishments, etc. and prepare documentation for payroll and accounting processing.
 
Compliance
• Ensure organization is in compliance with all existing and new labor related guidelines, including Equal Employment Opportunity (EEO), Americans with Disabilities Act (ADA), Family and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), Department of Labor, workers' compensation, and any other related guidelines relevant to the organization.
• Administer FMLA, short- and long-term disability, worker's compensation claims, accident reporting, and property claims.
• Coordinate annual compliance reporting for the 403B plan with plan administrator.
 
Qualifications Required
 
Knowledge, Skills and Abilities:
• Bachelor's degree in Human Resources or Business degree will be considered if candidate has more than 5 years of human resource experience including recruitments, benefit administration, and employee relations.
• Minimum 5 years of progressively responsible work experience managing the human resource functions in a nonprofit organization, or equivalent experience.
• Benefits administration experience. 
• Knowledge of Microsoft Office products, including Teams, Excel, Word, and Outlook.
• Thorough knowledge of labor law regulations, handling employee grievances, employment policies and procedures, and employee relations in a nonprofit organization is preferred.
• Strong organizational and decision-making skills.
• Strong communication skills, both verbal and written.
• Excellent active listening, negotiation, and presentation skills.  
• Ability to build and effectively manage interpersonal relations, at all levels including management, staff, board members and key partners.
• Ability to maintain a high level of confidentiality.
• Knowledge of ADP Workforce Now software preferred.
 
Characteristics of a Strong Candidate:
• Excited about working at a dynamic nonprofit organization with other smart, motivated people where your hard work has a real impact on the success of the organization – and is both noticed and rewarded.
• A real people person. You are comfortable greeting visitors, making our neighborhood partners feel welcome and helping your fellow employees take care of meeting program demands.
• A team player who will pitch in and help do what it takes to get a job done.
• Motivated to learn new skills and expand the scope of your responsibilities.
• Proactive, high-energy and reliable. 

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Charitable Advisors LLC

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