Charitable Advisors LLC
  • 12-Oct-2020 to 11-Nov-2020
  • - Eiteljorg Museum
  • Indianapolis, IN, USA
  • Full Time

The Eiteljorg Museum of American Indians & Western Art is currently accepting resumes and applications for the position of Volunteer Coordinator. This full-time position with benefits will be the point person in the museum that works with our amazing volunteer core. A college degree and previous experience working with and coordinating volunteers is required. The right candidate will have strong organizational and communication skills and have the ability to pay close attention to details. This position uses Microsoft computer products but having a working knowledge of our Blackbaud Raisers Edge database would be helpful. The Volunteer Coordinator, recruits, trains and places volunteers throughout the museum including guides and educational programming, special events such as Jingle Rails, Indian Market & Festival, and other fundraising/exhibit events.

Located in White River State Park in downtown Indianapolis, the Eiteljorg Museum of American Indians and Western Art is a major cultural institution that has developed a national reputation for excellence. The Eiteljorg Museum shares the art, history and diverse cultures of Native America and the American West in all their diversity and complexity. As a 501c3 nonprofit, the Eiteljorg Museum conducts compelling art exhibitions and engaging programs for the public. In 2019, the museum celebrated 30 years of telling amazing stories.


A. Consult with all museum departments to identify and evaluate volunteer and intern needs and opportunities.
B. Continually identify and develop strategic partnerships with community organizations, universities, service organizations and corporate volunteer groups by developing a diverse and innovative volunteer recruitment program to fit the museum's increasing volunteer needs. Develop Web-based volunteer recruitment efforts and presence in conjunction with museum communications department.
C. Process volunteer applications, background checks, and orientation for new volunteers and interns. Place volunteers for all museum programs, festivals and special events such as Indian Market and Festival, Jingle Rails, and Quest for the West. Work with the Public Programs Department to recruit and place new guides for annual training. Provide continued training as needed for events and exhibits.
D. Manage volunteer database; electronically prepare reports and schedules for distribution for all volunteer assignments. Develop and regularly review all volunteer procedures and policies. Design and maintain a volunteer management operations manual and all printed and electronic materials for use by volunteers and museum staff.
E. Design and implement a museum consolidated internship program while assisting museum staff with recruitment, onboarding and training.
F. Manage Speakers Bureau program including taking requests from the community and scheduling volunteers.
G. Communicate with volunteers to address museum events, needs and opportunities. Plan and implement all volunteer recognitions.


• College degree and previous experience working with and managing volunteers.
• Strong project management, organizational and attention to details skills
• Strong written and verbal communication skills
• Ability to work with diverse groups of people and inspire dedication to the volunteer program as well as to the museum
• Familiarity with local community, college/university volunteer agencies and organizations
• Proficient Microsoft computer skills such as Word and Excel. Blackbaud Raisers Edge data base knowledge would be a plus
• Ability to be flexible in daily schedule and to work a flexible schedule when volunteer needs dictate'must work some Saturdays as programming and festivals require.
• Contribute to a positive working environment and work well within a team environment.

Click the APPLY button to submit cover letter and resume.

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