Vice President of Administration and Chief Financial Officer - Eiteljorg Museum of American Indians and Western Art
- 30-Nov-2020 to 29-Dec-2020
- - Eiteljorg Museum
- Indianapolis, IN, USA
- Full Time
The Eiteljorg Museum of American Indians and Western Art seeks a confident and experienced individual to lead its financial and administrative functions. The Vice President is a member of the museum's senior leadership team and oversees the museum's accounting & finance area, human resources, and IT department and has 4 direct reports. This position also works closely with the board finance, audit, investment, and HR councils.
• Bachelor's degree in Business Administration or Accounting. MBA or advanced degree desirable
• Certified Public Accountant. Experience in non-profit fund accounting strongly preferred
• Eight or more years working in the finance and accounting fields, with a minimum of five years leadership responsibilities
• Experience in human resources, insurance and legal management
• Knowledgeable in investments and public finance
• Strong organizational skills. Ability to communicate clearly and effectively when speaking and in writing
• Contribute to a positive working environment, and support team work
• Commitment to the museum's mission and diversity and inclusion goals
1. Prepare annual and long-range budgets with input from all museum departments. Prepare annual salary budget. Project short- and long-term cash flows for planning purposes.
2. Prepare and provide analysis of financial statements to guide budgetary control and decision making for the museum president, management staff and the board of directors. Act as primary contact person for audit firm and prepare schedules for annual audit. Serve as liaison to the board finance and audit council.
3. Working with the museum's development staff, monitor all grant funds and prepare periodic reports to grantors.
4. Oversee purchase order system and ensure timely payment of invoices. Oversee accounts receivable billing process and bank reconciliations. Monitor internal cash control procedures in all departments.
5. Oversee the museum's investments including endowment and strategic reserve funds. Provide proper accounting and reporting, working closely with the board's investment committee and third-party investment advisor.
6. Properly account for all aspects of the museum's tax-exempt bond financing. Prepare all necessary requisitions and reports. Interact with banks and legal counsel as necessary.
7. Create and monitor implementation of personnel policies and procedures. Ensure compliance with all federal, state and local regulations. Monitor payroll system. Oversee administration of employee benefits. Serve as liaison to the board's human resource council.
8. Evaluate insurance requirements for the museum and maintain appropriate policies and adequate coverage. Make changes to policies when necessary.
9. Provide oversight and strategic planning for museum's technology systems – computers, networks, telephones, office equipment and systems.
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