Charitable Advisors LLC
  • 31-Dec-2020 to 01-Feb-2021
  • - Hendricks Regional Health Foundation
  • Danville, IN, USA
  • Full Time

The Operations Coordinator position exists to support the Mission of Hendricks Regional Health Foundation through coordination of all operations inclusive of donor acknowledgement, giving campaigns, database management, financial reporting, analytics of donor information and event management.

Organization Overview
Hendricks Regional Health is a nationally recognized, not-for-profit, charitable healthcare organization with a deeply rooted legacy of community service. Opened in 1962, Hendricks is a Magnet® hospital for nursing excellence and is accredited by Healthcare Facilities Accreditation Program (HFAP). The Hendricks culture is built on our vision to be the community's indispensable healthcare partner and on these seven values: Respect, Empathy, Integrity, Courage,Collaboration, Loyalty and Engagement.

More than 2,200 associates live these values each day through a shared philosophy of patient-centered, high-quality, low-cost care. Hendricks staffs a full complement of physicians and teams in a variety of specialties at locations in Danville, Avon, Plainfield, Lizton and Bainbridge.

Position Duties
• Coordinate overall back-end operations for HRH Foundation
• Facilitate meetings and provide relevant financial statements for the HRH Foundation Finance Committee
• Assist with execution of development plan with direction from HRH Foundation Development Committee and Executive Director
• Manage silent and live auctions at signature events
• Assist with execution of signature events such as annual Golf Outing, Polo at Sunset, Internal Events, and Gala
• Work with Executive Director to send regular e-newsletters and print communications to donor lists
• Facilitate online giving system that integrates with foundation database and maintain ongoing functionalities
• Create and update website content including event registration forms and giving campaigns
• Work directly with third party donor groups to set-up individual webpage design, content and online giving options for both donations and event registration needs
• Working with HRH accounting, create effective and efficient systems to track donations, special campaigns, events sponsorships, pledges receivables and grants payable in order that monthly financial reports are completed in a timely manner
• Working with HRH Accounting, ensure correct donor information is available for annual tax-filing
• Complete monthly balancing of database with HRH Accounting
• Create gift and pledge entry processes to ensure all donors are receipted correctly and that the necessary gift details are recorded and stored correctly in the database
• Ensure accurate data entry of all donations and upkeep of donor database
• Create expense, grants payable and pledge receivable tracking processes, to ensure all payments and invoices are processed in timely manner and recorded properly to track seamlessly with annual budget
• Analyze contributions and expenses on ongoing basis to ensure budgets are met
• Work with Executive Director to assist with creation of annual budget and ongoing oversight to ensure budgets are met
• Ensure best practice of all donor receipting is met
• Create systematic way of cleaning database records to maintain integrity with donors and ensure all mailing lists are correct
• Create weekly, monthly, and annual financial reports for Foundation campaign and event progress tracking
• Create mailing lists for all campaigns, third party fundraisers, events, and stewardship efforts
• Create annual donor list to be used on donor wall displayed at HRH Danville and HRH Brownsburg Hospitals, and in Annual Report
• Responsible for campaign tracking; event registration and donation tracking; and donor recognition activities
• Analyze donor data to recommend fundraising strategies to Executive Director
• Analyze donor data to assist with development of Foundation giving levels
• Assist with design of collateral materials of items for informational mailings, emails, and website content
• Ensure year-end tax letters are accurate and completed in timely manner

Position Qualifications

• Bachelor's degree required in area of Finance, Non-Profit Management, Communication, Business, Philanthropy Studies, or related field
• Minimum of three - five years in fundraising database management and website management, preferably in healthcare philanthropy
• Proficient in donor database management and CRMs; preferably experience with Blackbaud Raiser's Edge NXT
• Experience with graphic design and content management highly desired
• Experience with volunteer and event management highly desired
• Ability to handle multiple projects simultaneously, prioritize, and meet deadlines

• Fiscal Management​
• Communication
• Project Management
• Teamwork
• Time and Resource Management
• Organization
• Job Competence

Click the APPLY button to submit your application online.

This position has been closed and is no longer available.
Charitable Advisors LLC


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