Charitable Advisors LLC
  • 15-Mar-2021 to 14-Apr-2021
  • - Indiana Repertory Theatre
  • Indianapolis, IN, USA
  • Full Time

This position is the main welcome for visitors to our administrative offices.  The Receptionist sets the tone of the Theatre, and above all, should be a welcoming and helpful presence.

PRIMARY RESPONSIBILITIES

  • Maintain security of locked spaces on the 3rd floor.  Someone must be at desk (or can see the door) at all times between 8:30 and 5:00.  Make sure 3rd floor is keyed "on" for both elevators 8:30 and off at 5:00 as needed.  Make sure back door by Artistic Director/CEO's office is closed and locked at 5:00.
  • Greet all visitors and inquire their reason to be on the 3rd floor notifying employees as needed.
  • Answer the telephone and direct calls to the appropriate individual
  • Distribute incoming mail and sign and notify recipient for packages received. Maintain mailboxes for employees and incoming company. 
  • Fill copiers and printers with paper each morning. 
  • Order office, first aid, shipping and mail supplies from approved vendors.
  • Maintain staff directory in sharedocs.
  • Post outgoing mail and deliver mail to box each evening.  Alert Business office to status of available postage.
  • Manage supplies and place service calls as necessary for the mail machine, copy machine, and fax machine, printers, and water filter
  • Check supply cabinet to make sure letterhead and envelopes are available.  Alert Senior Marketing Manager or Marketing Coordinator when logo supplies are low.
  • Perform administrative and clerical tasks for Artistic, Production, Development, Education and Administration including but not limited to maintaining schedules, mailing, copying, and printing as needed. 
  • Open development checks, list on daily drawer sheet and stamp for deposit. Make copy of check for Development.
  • Open invoices, scan and use bill.com to assign to the proper department.
  • Notify Payroll and Benefits Specialist of any Paylocity delivery immediately, and do not leave unattended!  
  • Help employees prepare packages for UPS and/or FED EX (making sure we have all information filled on UPS request or FedEx air bill).  Process UPS package for shipment.
  • Figure amount for employee packages and/or postage and report amount for employee payment to Business Office.
  • Process ticket donation requests with vouchers and letters. Send rejection letters/emails.

OTHER FUNCTIONS

  • Keep front desk area neat and free of clutter.
  • Maintain radio contact with Maintenance and Manager of Patron Services.
  • Receive and forward messages from IRT website
  • Maintain phone list and directory.

EDUCATION AND/OR EXPERIENCE

To perform this job successfully, an individual must have the following education and/or experience.

  • A high school diploma.

Click the APPLY button to submit cover letter and resume.




This position has been closed and is no longer available.
Charitable Advisors LLC

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