Charitable Advisors LLC
  • 28-Mar-2021 to 27-Apr-2021
  • - Newfields
  • Indianapolis, IN, USA
  • competitive salary
  • Full Time
  • generous benefits package


The Newfields Annual Fund Gift Officer will further the mission of Newfields by developing and implementing strategies to increase annual contributed revenue from individuals to help support Newfields' operating budget. The Annual Fund Gift Officer will build strong relationships with current and prospective donors, leading to a substantive increase in philanthropic support for Newfields' operations and programs, and help achieve the revenue goals of the Advancement Department. The Annual Gift Officer will work closely with the Director of Advancement and other gift officers to effectively qualify, cultivate, solicit, and steward donors at the $250 - $2,500 annual unrestricted giving levels while building a pipeline of major gift donors. 

Essential Job Functions 

The following responsibilities describe the general nature of work for employees in this position, but this is not intended as an exclusive or all-inclusive inventory. 

Portfolio Management & Fundraising 

  • Develop and manage a portfolio of existing and prospective individual annual donors, averaging 150 – 200 relationships. Make 10 substantive contacts per month after the first six months. In year two, the expectation is 15 – 20 substantive contacts per month. Year one will focus on benchmarking to build metrics around upgrading donors. 
  • Develop detailed cultivation and solicitation strategies to increase overall value of the portfolio and increase support from the individuals within the portfolio through upgrading annual giving and encouraging participating in donor societies. 
  • In tandem with the Director of Advancement, develop customized or standardized proposals that encourage renewals or upgrades of annual gifts. 
  • Maintain accurate and timely tracking of all donor activities using Raiser's Edge donor database. 

Pipeline Development 

  • Qualify new individual donor prospects with an annual gift capacity of up to $2,500. 
  • Working with major gift officers, identify donors with capacity and inclination for major, 

planned, or campaign support, and move those relationships to other gift officer portfolios. Add donors who require only on-going stewardship to annual giving portfolio from major or planned gift officers' portfolios. 

Program Development & Strategy 

  • Utilizing segmented communications materials and events designed and executed by the Advancement team, implement stewardship messaging, acknowledgments, on-site visits/tours, and events that strengthen relationships with donors and encourage increased annual support. 
  • Promote donor recognition initiatives to increase donor retention. 
  • Collaborate with Newfields colleagues to successfully align the funding needs and opportunities with the passions of our donors and prospects. The successful candidate will be comfortable communicating the goals of Newfields and translating those into donor proposals and packages. 
  • Work closely with Annual Giving Coordinator to design and implement donor renewal process that is both donor-centric and succinctly shares the compelling need for support. 

Other duties may be assigned. To perform the job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Other Skills and Abilities: 

  • Exceptional interpersonal and listening skills. A natural aptitude for hospitality. 
  • Ability to communicate professionally, with both persuasive writing and orally in one-on- one meetings and in public speaking. 
  • Goal and achievement oriented. 
  • Handle information confidentially. 
  • Manage donor relationships with sensitivity to their needs and high degree of personal integrity. 
  • High level of organization and accuracy. 
  • Strong computer skills including Microsoft Office Suite, social media, and experience with Raiser's Edge donor database preferred. 
  • Strong commitment to teamwork and ability to work effectively across multiple departments and at all levels of the organization. 
  • Must demonstrate self-initiative and responsive follow-through. 
  • Must reflect an optimistic, persevering and positive attitude. 

Education and/or Experience: 

  • Undergraduate degree required. 
  • One – three years of fundraising experience demonstrating the capacity for building relationships within an advancement office required. 
  • Annual fund, volunteer management, prospect research, gift solicitation and stewardship experience are a plus. 

About Newfields 

Newfields offers dynamic experiences with art and nature for guests of all ages. The 152-acre cultural campus features art galleries, lush gardens, a historic home, performance spaces, a nature preserve and sculpture park. From inspiring exhibitions in the IMA Galleries, to concerts in The Toby, to a stroll through The Garden with a glass of something cold, guests are invited to interact with art and nature in exciting new ways. Newfields is home to the Indianapolis Museum of Art, among the ten largest and ten oldest general art museums in the nation; the Lilly House, a National Historic Landmark; The Garden, featuring 40 acres of contemporary and historic gardens, a working greenhouse and an orchard; and The Virginia B. Fairbanks Art & Nature Park: 100 Acres, one of the largest art and nature parks in the country. The Newfields campus extends outside of Indianapolis with Miller House and Garden in Columbus, Ind.'one of the nation's most highly regarded examples of mid-century Modernist architecture. For more information visit 


Newfields recognizes that museum audiences and their interests are changing, and as Newfields transforms our audience experience, we are creating expanded, innovative opportunities to actively engage and entertain our guests. Celebrating the diversity of our donors, guests, volunteers and staff is a key part of this Newfields vision. Diversity is understanding, respecting, and valuing differences, including, but not limited to, race, color, national origin, religion, sex, sexual orientation, gender identity, protected veteran status, disability, or any other legally protected status. 

Simply put, we believe our guests and donors are best served by a host team, comprised of both staff and volunteers, that reflects the diversity represented within our communities and that takes full advantage of the unique viewpoints, talents and experiences of each and every person who works here. We strive to attract and retain exceptional employees who feel comfortable in an inclusive culture that supports their ability to thrive and add their voice to the ongoing conversation. 


Indianapolis is a city with a MSA of 2,000,000 people. In 2016 Forbes named Indianapolis one of the top 10 cities to live in for young professionals citing its high standard and low cost of living, while Vogue told its readers not to call Indianapolis a "Flyover City", but to go see how vibrant it is for themselves. With a host of new bars and restaurants, nationally recognized symphony, theater, cabaret, sports teams, and the Herron School of Art + Design, Newfield's hometown is a perfect place to build a career and enjoy life. 

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