Charitable Advisors LLC
  • 05-Apr-2021 to 04-May-2021
  • - Damien Center
  • Indianapolis, IN, USA
  • Full Time
  • Complete Benefits Package Available

Quality Management Team

Damien Center empowers communities and persons affected by HIV/AIDS in the state of Indiana by being a leading resource, provider, and advocate for comprehensive HIV/AIDS care, prevention, education, and related services. Damien Center, Damien Cares and Damien Pharmacy provide client-centered social services focused on care coordination, clinical and pharmacy services, mental health, housing, and nutrition to the Indianapolis community. 

Position Summary: 

The Public Grants Manager provides support and collaboration to the Quality Management and Finance Teams, and cross functionally across the organization. This position serves as the point person for all federally funded grants and will assist with private grant management. The Public Grants Manager must demonstrate a strong attention to detail with the ability to work with management, staff, funders, and occasionally clients to accomplish the strategic goals of Team Damien. 

Duties and Responsibilities:

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities, and skills. 

  • Foster and maintain positive relationships with staff, clients, community partners, and funders. 
  • Manage internal public grant monitoring and auditing, including the development of monitoring tools if none are provided by the funder.
  • Work directly with our outsourced grant writer to develop grant proposals that meet the complex needs of the organization and clients served. 
  • Assist the Finance Team and contracted grant writer in budget development and oversight of all federally funded grants and private grant funding as they intersect with federally funded grants. 
  • Assist the Finance Team with funding forecasting and budget reallocations, as necessary. 
  • Ensure that monthly budget submissions occur by designated timelines, including assistance with invoice submissions. 
  • Develop and maintain a grant tracking excel spreadsheets.
  • Collaborate with the Quality Management Program Manager (QMPM) on performance measure development for all departments or roles with federal grant funding as the payor source.  
  • Monitor and audit staff Self-Attestations and E-Verify documents. 
  • Assist with funder and external monitoring and auditing. 
  • Assist program managers and client-facing staff (whose salaries are paid for by a public grant) with grant specific training, budget oversight, and data systems.
  • Ensure QM document management at off-site storage facility. 
  • Participate in funder specific meetings, trainings, and committees. 
  • Work in conjunction with the Development Team to ensure public & private grants are both fully expended in the designated timeframe.
  • Ensure proactive start-up of new grants. 
  • Assist with strategic plan goals as identified.  
  • Assist with other quality management and improvement activities as needed. 
    • Performs special assignments and other work, on an as-needed basis. 
  • Assist with reviewing grant announcements from public and private sources to help make determinations of organization eligibility and capacity. 

Education and/or Experience

Bachelor's degree required. Two to three years of grant management experience required. Experience in nonprofit and/or medical setting preferred. 

Work experience may substitute for education requirements on a case-by-case basis. 

Knowledge, Skills, and Abilities:

Possess superior organizational and administrative skills. Excellent interpersonal and communication abilities. Excellent computer skills in a Microsoft Windows environment. Ability to work independently and achieve high standards of productivity, achieving deadlines and with superior product results. Strong calendaring, organizational, and document management skills required. High level of proficiency for grant contract management, prioritization of budget spenddown. Proactive approach to solving problems and communicating to leadership. Knowledge of office management systems, procedures, and office equipment required. Excellent time management skills and ability to prioritize work. 


To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed are representative of the basic knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The individual in this role must display the highest level of integrity and confidentiality. The individual should have effective communication skills, attention to detail and organization, and flexibility and adaptability. The individual will also maintain knowledge of trends in their area of responsibility.

Physical Demands:  

The physical demands described here are general representations of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, talk, and hear. The employee frequently is required to use hands to touch and handle objects. The employee frequently stands or walks.
  • The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Office setting, with sustained use of a computer.
  • The noise level in the work environment is minimal to moderate.
  • Maintains personal/professional competency and works to create an environment of courtesy, respect, enthusiasm, and a positive attitude in all interactions both internal and external to the organization.

Damien Center is an Equal Opportunity Employer

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