Charitable Advisors LLC
  • 18-Apr-2021 to 17-May-2021
  • - Village of Merici
  • Indianapolis, IN, USA
  • $40,000+ depending on experience level
  • Full Time
  • Limited benefits

The Village of Merici Inc.  is looking for an Administrative Assistant with bookkeeping experience. The Administrative Assistant plays a key role in providing administrative support to the VOM leadership team.

Organization Overview:

Our mission is to provide residential and community opportunities for adults with developmental and/or intellectual disabilities to live independent, meaningful lives. The people we support determine their own goals. We focus on the person's capabilities rather than the skill deficits and presume competence in the individual's ability to live independently with appropriate supports as needed. Our organization believes that all people can live in a home they choose and control, on their own or with others they select, and can participate in meaningful work and activities if appropriate supports are offered. We respect and promote choice and people's control over their own lives. In understanding the desire of adults with developmental disabilities and their choice to live in the community, we are inspired to develop options that are essential for a meaningful life. Visit our website for more information on who we are!

Major Duties and Responsibilities:

  • In collaboration with the VOM leadership team and staff, promote a culture of acceptance, nurturing, and excellence
  • Promotes the Village of Merici Mission, Vision, and Core Values at all times
  • Reports to the Executive Director

Job description:


  • Responsible for service billing from funders such as Medicaid, Indiana Health Coverage Programs (IHCP), FSSA/BDDS, private insurers, and private pay
  • Responsible for up-to-date and accurate Quickbooks maintenance
  • Maintain timely payable/receivable accounts with internal tracking
  • Prepare all invoices based on chart of accounts
  • Maintain all reporting on contracted service providers
  • Prepare and modify documents including policies, correspondence, reports, grant applications, memos, and emails
  • Maintain office supplies for the department

Development and Marketing:

  • Responsible for donor database management and potential donor list database (Bloomerang/Salesforce)
  • Prepares gift acknowledgement letters and correspondence
  • Donor interaction and communications
  • Proficiency with reporting and database analytics
  • Prepare and coordinate mail merge and production of all mailings
  • Assists in fundraising events including coordination of activities, sponsor correspondence, solicitation of gifts, coordination of volunteers, and event execution
  • Coordinates and manages volunteers
  • Assist with newsletter and social media management
  • Assist with website maintenance
  • Other duties and responsibilities as needed

Skills and Attributes:

  • Excellent verbal and written communication skills
  • Ability to organize and prioritize work
  • Ability to work independently
  • Attention to detail and accuracy
  • Relationship-builder


  • Proficiency with Microsoft Office especially Excel, Quickbooks
  • Database management experience, Salesforce and Bloomerang experience preferred
  • Must satisfy criminal history background requirements (initial and on-going)
  • Must pass drug screening per VOM requirements (initial and on-going)
  • Must have and maintain a valid driver's license and satisfactory driving record and provide evidence of auto insurance
  • Must have a smartphone
  • Must have CPR certification and be updated at least every two (2) years

Click the APPLY button to submit cover letter and resume or request for additional information to Colleen Renie, Executive Director

This position has been closed and is no longer available.
Charitable Advisors LLC


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