Charitable Advisors LLC
  • 03-Jul-2021 to 01-Aug-2021
  • - Carmel Clay Public Library
  • Indianapolis, IN, USA
  • Full Time

General Statement of Duties:

Reporting to the Library Director, the Finance Manager serves as the chief financial officer and is a member of the leadership team.  Utilizing sound accounting practices and adhering to local, state and federal requirements, he/she is responsible for all financial management aspects of Library operations including strategic planning; financial record keeping, analysis and reporting; managing budgets and cash flow; making investments; and advising the Library Director and Board on financial matters.  The Finance Manager supervises a bookkeeper.

Essential Duties:

In conjunction with the Library Director, Board of Trustees and financial consultant, develop annual and long-range projections for all Library funds utilizing multi-year comparisons and trend analysis.

With input and oversight from the Library Director and Board of Trustees, prepare annual budget documents and coordinate publication, adoption and submission of the budget as required by Indiana law.  

Hire, train, supervise and evaluate the performance of a bookkeeper.

Oversee the approval and processing of revenues and expenditures.  Monitor fund/account balances and assure adherence to budget appropriations.

Serve as the library's compliance officer with regard to investment of funds, working with financial institutions and/or investment advisors to determine investment strategies and monitor performance.

Evaluate fiscal policies and processes in managing investments, deposits and expenditures through library fund accounts.  Recommend appropriate changes in policies and/or processes to the Library Director.

Following current Indiana laws and accounting procedures for public libraries, maintain accurate records of financial operations for state auditing purposes.  Establish and maintain internal control safeguards.  Lead and prepare for periodic audits.

Advise the Library Director regarding the fiscal implications of strategic planning initiatives and policy decisions via financial analyses, reports and recommendations.

Upon annual election of the Board of Trustees, serve as Treasurer of the library; prepare and present at Board meetings monthly financial reports and bills list for Board of Trustees review, reception, and/or approval. 

Review invoices and vouchers and issue vendor checks approved by the Board.  Prepare and post general ledger entries.

Reconcile monthly investment statements and oversee reconciliation of monthly bank statements.

Oversee petty cash and other funds; authorize disbursement and fund replenishment.

Prepare payroll entries for the general ledger; process payroll-related payments to insurance carriers, INPRS, deferred compensation plan, United Way, etc.

Coordinate month-end and year-end closing processes and prepare related reports.

Ensure that accurate and timely financial information is reported to various internal and external contacts including the Board of Trustees, Library Director, State auditors, regulatory agencies, and other county and local entities.

Review, analyze and report on state and federal legislation that impacts CCPL fiscal procedures and operations.

Participate in workshops and continuing education opportunities to keep abreast of new regulatory requirements and/or trends in the accounting field.

Participate in and contribute to committees and projects as assigned by the Library Director.

Support the mission, vision, values, goals and objectives of the Carmel Clay Public Library.

Minimum Qualifications:

Bachelor's degree in business, accounting or a closely related field 

At least five years of progressively responsible accounting or finance experience, preferably in a public sector or not-for-profit organization, including at least two years of senior management and supervisory experience

Extensive knowledge of fund accounting, generally accepted accounting principles, and applicable laws and regulations pertaining to financial standards

Knowledge and understanding of State Board of Accounts procedures, Governmental Accounting Standards Board procedures, and Public Library bookkeeping

Experience leading an annual budget process and developing financial projections

Ability to prepare, analyze and present complex financial information

Proficiency with Microsoft Office Suite, including Excel pivot tables, and data (CSV) files; ability to learn and adapt to new technologies including specialized accounting software used by the library

Excellent oral and written communication skills

Ability to effectively interact with co-workers, board members, library patrons, public officials, banking/investment professionals, and vendors

Strong organizational and problem-solving skills and the ability to manage multiple priorities and deadline 

Ability to think analytically and to exercise initiative and independent judgment

Familiarity with federal and state laws related to employee compensation and benefits 

(minimum wage, overtime, group insurance, PERF, etc.)

Ability to maintain confidentiality of financial data, personnel records, and other sensitive information 

 

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