Charitable Advisors LLC
  • 08-Jul-2021 to 06-Aug-2021
  • - Newfields
  • Indianapolis, IN, USA
  • competitive salary
  • Full Time
  • generous benefits package

OVERVIEW 

This new administrative position supports the Director of Board, Donor, and Member Relations to build, develop, and maintain systems, tools, and relationships that foster and support strategic engagement across a range of stakeholders - board members, donors, and community partners, to help the Advancement Department connect with new donors, create more meaningful board and donor experiences, and enhance Newfields' Ability to track and support community partner relationships. This position will work collaboratively with colleagues across Newfields as the point of contact to track donor and community partner engagement and ensure accurate record keeping across a wide variety of platforms. 

The Strategic Engagement Coordinator supports the newly created auxiliary Board of Governors. Now three years old, the BOG (Board of Governors) takes a fresh approach to strengthening Newfields by expanding audiences through innovative and inspiring ideas. The board seeks to make an impact on the programmatic offerings of Newfields to meet the expectations and demands of a more diverse population, helps shape the future make-up of the Newfields governing Board of Trustees, and builds advocacy for Newfields through friend- raising in a broader set of constituent groups. 

The Strategic Engagement Coordinator supports the Board of Trustees Governance Committee. The Governance Committee ensures the vibrancy and stability of Newfields by ensuring strong board leadership and institutional governance. The committee prepares a slate of nominees for both boards, oversees the Distinguished Service Award, and periodically updates institutional bylaws and other governance documents. This position supports the selection and onboarding of new board members. 

The Strategic Engagement Coordinator builds enduring relationships with Newfields board members, donors, and community partners through outstanding service, and strategic communications. This position is part of the Member and Donor Relations sub-team. 

About Newfields 

Newfields offers dynamic experiences with art and nature for guests of all ages. The 152-acre cultural campus features art galleries, lush gardens, a historic home, performance spaces, a nature preserve and sculpture park. From inspiring exhibitions in the IMA Galleries, to concerts in The Toby, to a stroll through The Garden with a glass of something cold, guests are invited to interact with art and nature in exciting new ways. Newfields is home to the Indianapolis Museum of Art, among the ten largest and ten oldest general art museums in the nation; the Lilly House, a National Historic Landmark; The Garden, featuring 40 acres of contemporary and historic gardens, a working greenhouse and an orchard; and The Virginia B. Fairbanks Art & Nature Park: 100 Acres, one of the largest art and nature parks in the country. The Newfields campus extends outside of Indianapolis with Miller House and Garden in Columbus, Ind.'one of the nation's most highly regarded examples of mid-century Modernist architecture. For more information visit discovernewfields.org. 

Primary Responsibilities: 

The following responsibilities describe the general nature of work for employees in this position, but this is not intended as an exclusive or all-inclusive inventory. 

 

1. Donor Engagement duties include:
o Partner with the Director of Board, Donor, and Member Relations to build, develop, implement, and maintain systems, tools, and relationships that foster and support strategic engagement across a range of stakeholders. Including, but not limited to, current donors, board and committee members, and community partners. 

o Partner with Advancement colleagues such as Philanthropy Officers, the Deputy Director for Advancement, and the Member and Donor Experience team, to help move donors and partners toward greater engagement with Newfields, along a continuum from interest to ownership. 

o Build confidence and rapport with stake holders and colleagues to become a trusted Advancement point of contact in this area. 

o WorkcloselywiththeExecutiveAssistanttothePresidentandtheDirectorof Guest, Volunteer, and Community Experiences to maintain effective communication, build strategic partnerships, and ensure ongoing collaboration. 

o Createandmaintainaccuraterecordsacrossawiderangeofplatforms.Suchas Excel, Raiser's Edge, Basecamp, OnBoard, Triple Seat. 

o Provide project management support for all strategic donor engagement functions. 

o Assist in the creation, preparation, and distribution of materials for presentations, agendas, handouts, and correspondence on behalf of the Director of Board, Donor, and Member Relations.

 

2. Board of Governors duties include:
o Strategically partner with the Director of Board, Donor, and Member Relations and the Board of Governors Philanthropy Officer, to build, cultivate, and steward all facets of the Board of Governors.
o Build trust and rapport with Governors.
o Work closely with the Executive Assistant to the President to maintain the smooth collaboration between the Board of Trustees and the Board of Governors.
o SupportandscheduleallbusinessoftheBoardofGovernors,includingboard meetings, Executive Committee meetings, and other committee meetings.
o Assistinthecreation,preparation,anddistributionofmaterialsforpresentations, agendas, handouts, and correspondence on behalf of the Director of Board, Donor, and Member Relations, Newfields President, and board leadership. 
o Coordinate new member onboarding, including welcome emails, contact information, skills and interests form, in-studio head shots and badges.
o Provide project management support, including board events, meetings, prospect nominations, and OnBoard projects.
o Handle other administrative duties as needed, including invoices, check requests, meeting minutes, and purchase orders. 

 

3. Governance Committee duties include: 

o Assist in the creation, preparation, and distribution of materials for presentations, agendas, handouts, and correspondence on behalf of the Director of Board, Donor, and Member Relations, Newfields President, and board leadership. 

o Maintain accurate and confidential records.

o Schedule and attend all meetings. 

o Utilize, update, and maintain OnBoard resources.

o Record, transcribe and circulate minutes.

Required Skills: 

  • Proven track record of effective project management and a strong interest in building new tools and systems. A high level of organization and accuracy. 
  • Strong desire and commitment to fast paced collaborative teamwork and the ability to work effectively across multiple departments and at all levels of the organization. 
  • Must demonstrate self-initiative and responsive follow-through. 
  • Ability to manage donor volunteer relationships with sensitivity to their needs and high degree of personal integrity. 
  • Ability to communicate articulately and professionally both in writing and orally. 
  • Must handle information confidentially. 
  • Strong computer skills including Microsoft Office Suite, and experience with Raiser's Edge donor database a plus. 

Education and/or Experience: 

  • Undergraduate degree preferred. 
  • Two to three years of experience in administration or project management within a not- for-profit organization preferred. Experience in a not-for-profit may be supplemented with at least two years prior relevant experience in a related field. 
  • Experience in board or committee relations preferred. 
  • Experience in advancement/development or executive affairs a plus. 

Click the APPLY button to submit a cover letter and resume.

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