Continuum of Care Grants Analyst - IN Housing and Community Development Authority
- 07-Sep-2021 to 15-Sep-2021
- - Indiana Housing and Community Development Authority (IHCDA)
- Indianapolis, IN, USA
- commensurate with education and/or experience
- Full Time
- comprehensive benefit package
Work for Indiana
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana's communities every day.
At the State of Indiana, we don't just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.
About the Indiana Housing and Community Development Authority (IHCDA):
The Indiana Housing and Community Development Authority (IHCDA) is committed to serving the entire spectrum of housing, from homelessness to homeownership. Our charge is to provide housing opportunities, promote self-sufficiency and strengthen communities, in order to build an Indiana with a sustainable quality of life for all Hoosiers in the community of their choice. To learn more about IHCDA visit us at www.in.gov/ihcda.
The salary for this position may be commensurate with education and/or experience.
About the Job:
The Continuum of Care Grants Analyst contributes to fulfilling the IHCDA mission and meeting strategic and annual IHCDA operational and program goals of ending homelessness by providing grants management and technical assistance in the delivery of permanent supportive housing and Continuum of Care (CoC) Rapid Rehousing to those who are disabled and experiencing homeless. The Analyst will assist Permanent Supportive Housing and CoC Rapid Rehousing sub-recipient agencies in utilizing the grant to house persons, especially those in uniquely vulnerable populations, who are experiencing homelessness with a disability and provide supportive services while being permanently housed. The Analyst will perform a limited number of monitors for the sub-recipients, troubleshoot on-site and provide all necessary forms, agreements, APRs, and other items on behalf of the sub recipients to HUD in order to complete HUD requirements.
A Day in the Life:
The essential functions of this role are as follows:
- Oversee a portion of COC grants portfolio for the Permanent Supportive Housing (PSH) and CoC Rapid Rehousing (RRH) Program through the Balance of the State (all Indiana counties with the exception of Marion).
- Provide grants management assistance for COC projects focused on uniquely vulnerable populations, which are individuals who are at greater risk of becoming homeless because of disparities in physical, economic, and social health status. These populations may include but are not limited to domestic violence survivors, veterans, youth, rural communities, etc.
- Understand the Housing & Urban Development (HUD) regulations & policies of the rental assistance programs, HEARTH, Coordinated Access, and Continuum of Care regulations that surround the program and the Balance of State application to HUD.
- Distribute and manage the agreements between HUD and IHCDA and the sub-recipients. Have working knowledge of what is included in current agreements. Work with legal to ensure the agreements have the most current legal language.
- Modify or develop forms as needed and review annually. Recommend and/or make changes to forms, manuals, and materials as needed based upon program changes and updates.
- Assist with the Balance of State (Continuum of Care) Collaborative Application that may include entering information into HUD software system and provide data and information for other areas of the application. May assist with the renewal pre-application formation.
- Input budget and other needed items into the HUD software or within IHCDA internal financial software as required.
- Maintain appropriate files and documentation as necessary or required.
- Maintain and protect confidential information.
- Schedule, develop, and provide in person or webinar training and appropriate training material for COC sub-recipients annually and as needed throughout the year for new and current sub-recipients or new staff at agencies.
- Respond in a helpful and timely manner to inquiries either by phone, e-mail or in person from sub-recipients and other interested parties of COC or rental assistance programs.
- Provide technical assistance to sub-recipients on the Annual Performance Reports. Gain understanding of performance reports and HUD goals. Collect and complete the Annual Performance Report in the HUD software system when needed and assist with closeout.
- Assist Compliance Analyst in monitoring as appropriate and needed.
- Be proactive and troubleshoot issues onsite as needed for sub recipients to ensure strong projects.
- Assist partners, state agencies, and departments in a friendly and efficient manner.
- Attend regular training from HUD or other entities regarding the PSH & RRH programs and Continuum of Care/Balance of State program or other programs associated with IHCDA strategic goal of ending homelessness.
- Work with the Marketing and Communication department to update CoC website as required.
- Maintain a professional relationship with all employees by ensuring a sense of mutual trust, concern, respect, and teamwork.
- Comply with all policies of IHCDA.
- Other duties as assigned.
What You'll Need for Success:
- Bachelor's Degree required (or six years of relevant work experience may be substituted for degree);
- 2-5 years of experience in administration or program management in nonprofit or government program preferred;
- Prefer 1-2 years in experience in federally funded homeless programs;
- Experience in programs focused on vulnerable populations, especially domestic violence survivors preferred;
- Must have a valid Indiana driver's license and maintain a license during term of employment;
- Advanced communication skills and the ability to communicate with all levels of management, staff, external clients, and those with diverse backgrounds, education, and economic levels;
- Ability to be a leader, to make decisions, and to take initiative in performing all duties of the program;
- Proven verbal and written communication skills are essential;
- Must be able to develop training content and conduct trainings;
- Strong presentation skills and the ability to facilitate small and large group presentations by utilizing webinars, power points or in person on a regular basis for training, education, and technical assistance;
- Ability to juggle multiple requests and meet multiple deadlines;
- Ability to think logically and analytically, including understanding implementation of federal regulations;
- Ability to work well in a team environment and independently; needs minimal supervision to complete job tasks;
- Must have skills necessary to perform data analysis with regard to data collected from sub-recipients and HMIS software for the Annual Performance Reports;
- Detail oriented and able to be accurate with data at all times;
- Ability to be proactive in anticipating and alerting others to problems with projects or processes;
- Demonstrates customer service orientation;
- Must be able to prioritize, organize tasks and time, and follow up;
- Performs responsibilities efficiently and timely;
- Proficient in current data analysis tools and computer systems technology (software systems that need to be learned are the HMIS, DMS, E-snaps, SAGE, HDX and other HUD or IHCDA software that may be required in future). Ability to learn and adapt to changes of HUD software systems;
- Be proficient in basic computer skills, i.e. Microsoft Word, Excel, Power point, Internet usage (e-mail).
Supervisory Responsibilities/Direct Reports:
This role does not provide direct supervision to direct reports.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) and vision/dental coverages
- Wellness program (offers premiums discount for the medical plan)
- Health savings account (includes bi-weekly state contribution)
- Deferred compensation account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- Group life insurance
- Employee assistance program that allows for covered behavioral health visits
- Paid vacation, personal and sick time off
- Competitive leave policies covering a variety of employee needs
- 12 company paid holidays, 14 on election years
- Qualified employer for the Public Service Loan Forgiveness Program
- New Parent Leave
- Free Parking
- Free LinkedIn Learning
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer.
Click the APPLY button to apply online by Sept 15.