Charitable Advisors LLC
  • 13-Sep-2021 to 12-Oct-2021
  • - Eiteljorg Museum
  • Indianapolis, IN, USA
  • Full Time

The Eiteljorg Museum of American Indians and Western Art is currently accepting resumes and applications for the position of Controller/Director of Finance. 

The controller is responsible for the organization's accounting practices and compliance functions, and will play an active role in assisting with budgets for programmatic funding year-round. Efficiency, accuracy, and timeliness are all necessary skills to be successful. Communication skills are also a must as well as having an ability/willingness to present when called upon. Successful candidates will have a strong desire to learn the operations of the Eiteljorg Museum, and a willingness to continue developing professionally with defined goals annually. Lastly, the controller is expected to deliver excellent customer service both externally, and internally. 


  • As primary fiscal manager of the museum, collaborates closely with the CFO to manage cash position, cash flow, monitor endowment funds with investment counsel, maintain and enforce fiscal policies, procedures, and internal controls of the museum.
  • Prepares financial information for and works with the auditors as required; reviews internal controls and audit results with the President/CEO and CFO and auditors at the conclusion of the audit
  • Cash receipts to include, but not limited to, annual campaign and Endowment pledge payments, Insurance payments and grant funding. Manage all cash receipt channels including check, EFT, and merchant activity to include website and CRM cash receipt flow
  • Reconciles general ledger accounts to reporting schedules on a monthly basis making journal entries as needed to ensure its accuracy.
  • Work closely with program leaders and their staffs, not only to educate them regarding finance and accounting procedures but also to explore how the finance function can support program operations.
  • Partner with the CFO, senior leadership, and the human resources (HR) and information technology (IT) staff to enhance and better integrate finance, HR, and IT functions
  • Prepare/review reconciliations monthly to include, but not limited to, bank accounts, investment accounts, and all balance sheet accounts to subsidiary ledgers and schedules
  • Conduct variance analysis on all income statement accounts, and draft variance narratives for deviations from budgeted amounts; report these variances to the CFO
  • Prepare monthly financial reporting packet for finance council review, and all other monthly/quarterly/annual financial statements as applicable
  • Works with the CFO to prepare and periodically report on the budget for presentation to the Board of Directors.
  • Works closely with the VP of Development and members of the development staff, providing support, counsel and major assistance with grant applications and interim and final grant reports. Ensures that the financial records of the museum agree with periodic and annual reports from the Development Department.
  • Reconciles grants to formal accounting records and assists the development team with grant reporting and proposals
  • Be a resource for the grants staff to utilize for financial records
  • Attends and presents at Finance Council meetings; attends board meetings as requested
  • Provides counsel and assistance to curatorial and education departments in regard to exhibition contracts, expense forecasts and related invoicing.
  • Maintains strict confidentiality regarding request, reports and budgets that often contain sensitive and proprietary information
  • Other duties as assigned


  • Bachelor's degree in accounting
  • CPA and/or CMA license preferred; CPA/CMA candidates also encouraged to apply
  • Minimum of 10 years' experience in accounting with at least 5 of those years in not-for-profit accounting, or auditing preferred
  • Five or more years' experience as a controller, preferable with a non-profit, museum or other cultural institution
  • Demonstrated history of success working within a team environment 
  • Proficient with Microsoft excel and word
  • Experience with Not-For-Profit accounting software; Blackbaud Financial Edge experience preferred


Work involves a moderate degree of complexity or difficulty. Position requires strong communication both within the department and with other departments as well. Decisions are sometimes made by a group process and sometimes on an independent basis, with supervisor review on a general basis. Errors in work could result in inaccurate reporting and lead to inaccurate financial reporting.

Physical activities required by the work include sitting, talking, hearing, reaching, typing, and using repetitive motions of hands/wrists.

Work is performed in an office environment. Normal office hours are from 8:30 a.m. to 5:30 p.m. Position works under constant time requirements/constraints.

Click the APPLY button to submit cover letter and resume to Dir of HR.

This position has been closed and is no longer available.
Charitable Advisors LLC


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